Executive Assistant / Receptionist
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Key skills for this role
About the Role
Manage reception, office coordination, and executive support while ensuring strong organization, communication skills, and proficiency in Microsoft Office applications.
Key Skills for This Role
Full Job Posting
Reception & Office Coordination
- Welcoming visitors and ensuring a professional, friendly front of house experience
- Managing incoming calls, emails and deliveries
- Coordinating meeting rooms, guest access and refreshments
- Supervising the reception and shared areas
- Acting as the first point of contact for general office queries
- Liaising with facilities, IT and building management when needed
Executive Assistant Support (3 Executives)
- Managing calendars, meetings and room bookings
- Coordinating internal and external meetings
- Preparing agendas, documents and basic presentations
- Handling travel bookings and itineraries
- Managing expenses, invoices and basic reporting
- Following up actions and deadlines to keep work moving
- Acting as a trusted point of contact for stakeholders
Administration & Organization
- Maintain organized digital and paper filing systems
- Support onboarding logistics for new starters
- Assist with ad hoc projects and administrative tasks
- Maintain confidentiality at all times
Essential
- Experience in a receptionist, EA or office support role
- Able to be in the office every day
- Strong organization and time management skills
- Clear written and verbal communication
- Confidence dealing with senior stakeholders and visitors
- Good working knowledge of Outlook, Word, Excel and Teams ( and Concur)
Desirable
- Experience supporting multiple executives
- Experience in a corporate or professional services environment
- Fluent in English and Arabic
- Working style expectations
- Hands on and proactive
- Reliable and discreet
- Comfortable switching between tasks
- Happy to be office based as a visible presence
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