Executive Assistant

Proven experience working as a Personal Assistant or Executive Assistant to a senior leader, ideally within a large and complex organisation.

Demonstrable experience handling sensitive and confidential information with a high degree of tact, discretion and professionalism.

Proven ability to work effectively under pressure, manage competing priorities and deliver to tight deadlines while supporting and liaising with senior management.

Excellent written and verbal communication skills, with the ability to communicate clearly, professionally and confidently with a diverse range of internal and external stakeholders.

Strong interpersonal and collaborative skills, with the ability to work effectively as part of a small team while building productive relationships across a large and diverse network of internal and external stakeholders.

Ability to exercise a high degree of personal responsibility, sound judgement and initiative, demonstrating a positive, proactive and flexible approach to work.

Proven experience of successfully planning, coordinating and delivering events, with a good understanding of the requirements associated with organising professional, academic and social events.

Strong numeracy skills, with experience of monitoring budgets, managing project finances and maintaining accurate financial records.

Excellent digital literacy and IT skills, including proficiency in Microsoft 365 applications such as Word, Excel, PowerPoint, OneNote, Outlook and SharePoint (or equivalent web-based systems), with the ability to adapt confidently to new and evolving technologies.

Excellent organisational and time-management skills, with the ability to prioritise and manage a varied and demanding workload, meet competing deadlines and respond effectively to changing priorities, unpredictable workloads and periods of high activity.

Vacancy ID: 24230

Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.

Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service

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