Executive Assistant/HR Coordinator - Michael Page
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Key skills for this role
About the Role
A financial services firm is seeking an Executive Assistant/HR Coordinator to provide administrative support to senior executives and coordinate HR activities. The role includes diary management, travel arrangements, preparing presentations, and supporting HR initiatives.
Key Skills for This Role
Responsibilities
- Provide comprehensive administrative support to senior executives, including diary management, travel arrangements, and scheduling.
- Coordinate HR and business development activities, including preparing presentations, proposals, on boarding documents, and HR reports.
- Act as a key point of contact for internal and external stakeholders, ensuring clear and professional communication.
- Organize and manage meetings by preparing agendas, briefing materials, presentations, and ensuring follow up actions.
- Maintain accurate administrative and employee records, supporting compliance and informed decision making.
- Collaborate with other departments to ensure smooth communication and workflow efficiency.
- Monitor and manage project timelines and HR process deadlines.
- Support the implementation of new HR initiatives, policies, and organizational strategies.
Requirements
- Strong background in administrative and HR roles
- Proficiency in using office software and business tools
- Excellent organizational and time management skills
- Ability to handle sensitive information with confidentiality and discretion
- Exceptional communication and interpersonal skills
- Familiarity with the financial services industry is advantageous
Full Job Posting
About Our Client
- Our client is a well established organisation within the financial services industry, known for its high standards and professional environment.
- As a medium sized firm, they are committed to excellence and providing exceptional support to their leadership team.
Job Description
- Provide comprehensive administrative support to senior executives, including diary management, travel arrangements, and scheduling of appointments.
- Coordinate HR and business development activities, including preparing presentations, proposals, on boarding documents, and HR reports.
- Act as a key point of contact for internal and external stakeholders, ensuring clear and professional communication at all times.
- Organise and manage meetings by preparing agendas, briefing materials, presentations, and ensuring follow up actions are completed.
- Maintain accurate administrative and employee records, supporting compliance and informed decision making across the organisation.
- Collaborate with other departments to ensure smooth communication, workflow efficiency, and alignment between HR, operations, and leadership teams.
- Monitor and manage project timelines and HR process deadlines, ensuring tasks and initiatives are completed on schedule.
- Support the implementation of new HR initiatives, policies, and organisational strategies within the financial services environment.
The Successful Applicant
- A strong background in administrative and HR roles.
- Proficiency in using office software and business tools effectively.
- Excellent organisational and time management skills.
- The ability to handle sensitive information with confidentiality and discretion.
- A proactive approach to problem solving and decision making.
- Exceptional communication and interpersonal skills.
- Familiarity with the financial services industry is advantageous.
What's On Offer
- Comprehensive medical benefits.
- Performance based bonus opportunities.
- A permanent role within a professional and reputable organisation.
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