Executive Assistant
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Key skills for this role
About the Role
Eco Drive Driving Institute is seeking an Executive Assistant to provide high-level administrative support. You will manage calendars, schedule meetings, coordinate travel, prepare expense reports, and handle correspondence.
Key Skills for This Role
Responsibilities
- Provide high level administrative and executive support
- Manage calendars, schedule meetings, and coordinate travel arrangements
- Prepare expense reports and handle correspondence
- Organize documents, prepare presentations and reports, and maintain accurate records
- Coordinate internal and external meetings
- Support special projects and ensure timely follow up on tasks and action items
- Collaborate with instructors, operations staff, and management to support efficient workflows
Requirements
- Strong Executive Administrative Assistance and Executive Support skills
- Experience with Administrative Assistance and Expense Reports
- Excellent Communication skills, both written and verbal
- Proficiency with office productivity tools (e.g., email, spreadsheets, presentations)
- Strong organizational skills and attention to detail
- Professional demeanor and discretion in handling confidential information
- Previous experience as an Executive Assistant or similar administrative role
- Relevant diploma or bachelor’s degree in Business Administration, Management, or related field preferred
- Ability to work on site in Dubai
Full Job Posting
Company Description
- Eco Drive Driving Institute is a Dubai based automobile driving school committed to redefining driving education.
- Located in Dubai Industrial City, the institute operates one of the largest yard training centers in the city.
- Eco Drive integrates sustainable, eco friendly practices with advanced technology and artificial intelligence.
Role Description
- The Executive Assistant role is a full time, on site position based in Dubai.
- Provide high level administrative and executive support, including managing calendars, scheduling meetings, coordinating travel arrangements, and preparing expense reports.
- Handle correspondence, organize documents, prepare presentations and reports, and maintain accurate records.
- Coordinate internal and external meetings, support special projects, and ensure timely follow up on tasks.
- Collaborate closely with instructors, operations staff, and management to support efficient workflows.
Qualifications
- Strong Executive Administrative Assistance and Executive Support skills, including calendar management and coordination of meetings.
- Experience with Administrative Assistance and Expense Reports, including document handling and basic financial tracking.
- Excellent Communication skills, both written and verbal.
- Proficiency with office productivity tools (e.g., email, spreadsheets, presentations) and familiarity with digital or cloud based systems.
- Strong organizational skills, attention to detail, and ability to manage multiple priorities.
- Professional demeanor, discretion in handling confidential information, and customer focused mindset.
- Previous experience as an Executive Assistant or similar administrative role; experience in education or training environments is an advantage.
- Relevant diploma or bachelor’s degree in Business Administration, Management, or related field is preferred.
- Ability to work on site in Dubai and collaborate effectively with a diverse, multilingual team.
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