Executive Assistant
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Key skills for this role
About the Role
Executive & Calendar Management Manage complex and dynamic calendars across multiple time zones and business priorities Coordinate leadership meetings, strategic reviews, board.
Key Skills for This Role
Full Job Posting
Executive & Calendar Management
- Manage complex and dynamic calendars across multiple time zones and business priorities
- Coordinate leadership meetings, strategic reviews, board discussions, and regional/global forums
- Ensure effective prioritization of schedules, travel, and business commitments
- Anticipate conflicts and proactively manage changes to optimize executive effectiveness
Stakeholder Management
- Act as a key liaison between the MD and internal/external stakeholders including senior leadership, global teams, clients, and partners
- Build strong working relationships across functions and levels within the organization
- Handle sensitive and confidential matters with utmost professionalism and discretion
Communication & Governance
- Support preparation of presentations, reports, meeting packs, and executive communications
- Drive follow-ups on leadership action items and governance trackers
- Coordinate leadership reviews, town halls, and strategic business meetings
- Ensure timely flow of information and alignment across stakeholders
Travel & Event Coordination
- Manage end-to-end domestic and international travel arrangements including itineraries, visas, accommodations, and expense management
- Coordinate executive visits, leadership events, and offsite meetings
Business Support
- Support the MD in strategic initiatives, special projects, and cross-functional coordination
- Prepare briefing notes, summaries, and business updates for leadership discussions
- Maintain strong organizational systems and documentation processes
Desired Profile
- Bachelor s degree preferred
- 5+ years of experience supporting C-suite/Managing Director level leadership within a multinational or matrix organization
- Strong exposure to complex stakeholder management and executive coordination
- Excellent communication, presentation, and interpersonal skills
- High level of professionalism, maturity, and confidentiality
- Strong organizational skills with ability to manage multiple priorities under tight timelines
- Proficiency in Microsoft Office Suite and collaboration tools
Key Competencies
- Executive Presence
- Business Acumen
• Agility & Adaptability
- Stakeholder Management
- Attention to Detail
- Problem Solving
- Proactive Communication
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