Executive Assistant - Dubai
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Key skills for this role
About the Role
Higher Colleges of Technology seeks an Executive Assistant to provide administrative support to a Line Manager in Abu Dhabi. The role involves managing communications, organizing meetings, drafting correspondence, and handling travel arrangements.
Key Skills for This Role
Responsibilities
- Serve as main point of contact between Line Manager and stakeholders
- Manage calls and connect Line Manager with required callers
- Organise meetings and prepare agendas
- Draft reports, memos, circulars, and other correspondence
- Translate documents from Arabic to English and vice versa
- Handle information processing, filing, archiving, and retrieval
- Monitor office supplies and coordinate with Facilities Management or Procurement
- Manage travel and accommodation services for Line Manager
Requirements
- Provide administrative support to Line Manager
- Manage calls and correspondence
- Organize meetings and manage diary
- Draft reports, memos, and circulars
- Translate documents between Arabic and English
- Handle filing, archiving, and retrieval
- Monitor office supplies
- Manage travel and accommodation
Full Job Posting
Position Summary
- The Executive Assistant is responsible to provide support to his/her Line Manager in daily administrative activities in a timely manner. The incumbent is also responsible to manage his/her Line Manager’s communication in a professional manner.
Responsibilities
- Serve as the main point of contact between Line Manager and internal or external stakeholders for information requests.
- Manage calls by connecting Line Manager with required callers and vice versa.
- Organise meetings in liaison with concerned parties to ensure meetings are properly planned and to avoid conflicting and overlapping schedules; ensure efficient management of appointments diary and meeting schedule, including timing, priority setting, and agenda preparation.
- Draft reports, memos, circulars and other correspondence as required.
- Translate documents from Arabic to English and vice versa to maintain message content, context, and style as much as possible.
- Handle information processing, filing, archiving and retrieval; ensure accuracy, completeness, timeliness, integrity and confidentiality of documents.
- Monitor office supplies; coordinate with Facilities Management or Procurement and Contracts if needed.
- Manage travel and accommodation services for the Line Manager.
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