Executive Assistant

Who We Are

What You'Ll Do

You'Re Good At

• Managing and maintaining busy outlook calendars highlighting potential conflicts, managing end-to-end travel logistics (bookings & amendments of flights, hotels, cars etc), conference calls, meetings etc.
• Utilizing efficiency tools such as ShareCal and Loop to improve scheduling effectiveness
• Developing working relationships with external clients and their assistants to facilitate the information flow and scheduling process
• Embracing and utilizing AI-powered tools to enhance productivity and administrative efficiency; proactively seeking opportunities to upskill and integrate emerging technologies into daily workflows
• Maintaining and developing working relationships with various BCG support staff members to maintain information flow and scheduling process
• Organizing and scheduling client and internal meetings and events; prepare logistics/equipment arrangements
• Providing vacation cover to other Executive Assistants
• Coordinating meetings, arranging conference bridges, reserving conference rooms, organizing catering
• Where appropriate preparing and circulating meeting agendas and materials, attend meetings, take and distribute meeting notes, follow up on action items
• Providing administrative support to PA events: prepare invitation mailings, manage responses, arrange catering, venues and on the ground support
• Organizing and maintaining online systems for PA
• Managing client contacts for CRM/Contact Management
• Organizing and maintaining electronic filing system
• Preparing weekly timesheets and expense reports
• Maintain highest level of internal and external confidentiality
• ***Please note that this role is maternity cover for 12 months.***

What You'Ll Bring

• A minimum of 4-5 years’ experience in a fast-paced environment supporting senior executives is strongly preferred.
• Strong service orientation:
• + Maturity and flexibility to work both independently and in cooperation with others
• + High level of self-motivation and initiative
• + Willingness to exercise good judgment and make decisions based on logic and common sense
• Excellent organizational skills
• + Ability to anticipate alternate solutions and be prepared with contingency plans as needed in a calm and efficient manner
• + Superior attention to detail and accuracy
• + Follow through/ownership of tasks to completion
• + Willingness to consistently check and double-check all aspects of Partner/Principals schedule (including travel, client meeting preparations and materials)
• Ability to multi-task and complete a variety of projects in a fast-paced environment
• Ability and willingness to work overtime on projects and tasks as required
• Knowledge and experience of the Middle East and local practices
• Proficient computer skills: Windows, Word, Excel, PowerPoint, Outlook
• Organizational skills: ability to handle competing priorities and to work effectively in a Challenging, fast-paced environment
• Service oriented, flexible, attentive to detail team player
• Ability to respect all BCG information as personal and confidential

Who You'Ll Work With