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Executive Assistant

Boston Consulting Group (BCG)
Dubai, UAE
Full Time
Mid
Field
1 weeks ago
Calendar ManagementTravel LogisticsMeeting CoordinationMicrosoft Office SuiteCRM ManagementExpense Reporting
Free

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Calendar ManagementTravel LogisticsMeeting Coordination
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Who We Are

  • Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities.
  • BCG was the pioneer in business strategy when it was founded in 1963.
  • Today, we help clients with total transformation inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom line impact.

What You'll Do

  • Managing and maintaining busy outlook calendars highlighting potential conflicts, managing end to end travel logistics (bookings & amendments of flights, hotels, cars etc), conference calls, meetings etc.
  • Utilizing efficiency tools such as ShareCal and Loop to improve scheduling effectiveness
  • Developing working relationships with external clients and their assistants to facilitate the information flow and scheduling process
  • Embracing and utilizing AI powered tools to enhance productivity and administrative efficiency; proactively seeking opportunities to upskill and integrate emerging technologies into daily workflows
  • Maintaining and developing working relationships with various BCG support staff members to maintain information flow and scheduling process
  • Organizing and scheduling client and internal meetings and events; prepare logistics/equipment arrangements
  • Providing vacation cover to other Executive Assistants
  • Coordinating meetings, arranging conference bridges, reserving conference rooms, organizing catering
  • Where appropriate preparing and circulating meeting agendas and materials, attend meetings, take and distribute meeting notes, follow up on action items
  • Providing administrative support to PA events: prepare invitation mailings, manage responses, arrange catering, venues and on the ground support
  • Organizing and maintaining online systems for PA
  • Managing client contacts for CRM/Contact Management

What You'll Bring

  • A minimum of 4 5 years’ experience in a fast paced environment supporting senior executives is strongly preferred.
  • Strong service orientation: Maturity and flexibility to work both independently and in cooperation with others; High level of self motivation and initiative; Willingness to exercise good judgment and make decisions based on logic and common sense
  • Excellent organizational skills: Ability to anticipate alternate solutions and be prepared with contingency plans as needed in a calm and efficient manner; Superior attention to detail and accuracy; Follow through/ownership of tasks to completion; Willingness to consistently check and double check a
  • Ability to multi task and complete a variety of projects in a fast paced environment
  • Ability and willingness to work overtime on projects and tasks as required
  • Knowledge and experience of the Middle East and local practices
  • Proficient computer skills: Windows, Word, Excel, PowerPoint, Outlook
  • Organizational skills: ability to handle competing priorities and to work effectively in a challenging, fast paced environment
  • Service oriented, flexible, attentive to detail team player
  • Ability to respect all BCG information as personal and confidential

Who You'll Work With

  • You'll be working within a closely knit EA team made up of Senior Executive Assistants, Executive Assistants and Admin Assistants all reporting into one of the four Team leaders who report into the Admin Services Senior Manager.
  • You'll be supporting a team of Managing Director & Partner(s), and Partner(s) and you'll work with the other administrative team members to back each other up and help each other out when things get extra busy or when someone is out of the office.
  • The team is very collaborative and enjoys learning and mentoring each other.

Additional Info

  • Please note that this role is maternity cover for 12 months.
  • Boston Consulting Group is an Equal Opportunity Employer.
  • BCG is an E Verify Employer.

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