Executive Assistant
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Key skills for this role
About the Role
Trivium Group seeks a high-caliber Executive Assistant to support two founders in Dubai. This role blends executive support, personal assistance, and life operations, managing calendars, travel, health logistics, and business tasks.
Key Skills for This Role
Responsibilities
- Manage both founders' calendars, protecting their time and handling follow ups
- Adjust and send contracts and proposals on behalf of founders
- Coordinate client communication support and events
- Upload content, manage modules, and organize platform on Skool for mentorship business
- Turn call recordings into SOPs and training materials using AI
- Handle client onboarding admin, adding people to groups, resolving access issues
- Create slide decks, presentations, and supporting materials
- Organize in person events as the business scales
- Own both founders' task lists, ensuring nothing slips or is forgotten
- Manage meal plans aligned with fitness goals, liaising with chef or meal prep provider
- Handle health bookings, travel logistics, group coordination, and errands
Requirements
- 3 5+ years of experience in an EA, PA, Life Manager, or Chief of Staff role
- Based in Dubai (non negotiable)
- Verifiably, demonstrably organized
- Comfortable working across personal and professional domains simultaneously
- Proficient with AI tools, Google Workspace, and productivity platforms
- Open to occasional travel when needed for events
Full Job Posting
Life Manager / Executive & Personal Assistant
- This is a rare opportunity to be deeply embedded in the world of two high performing entrepreneurs.
- You will be trusted with things most people never get access to.
- If you have ever wanted a role where your work genuinely matters, this is it.
What Your Life Will Look Like
- Work in person with founders in Dubai, sometimes at a villa, café, or event.
- Manage calendars, coordinate group trips, track supplement stock, upload content, send proposals, book appointments, organize content shoots.
- No two days look the same.
What You Will Own For the Agency
- Both founders' calendars — protecting their time, sending reminders, handling follow ups during sales calls.
- Contracts and proposals — adjusting and sending on our behalf.
- Client communication support and event coordination.
What You Will Own For the Mentorship Business
- Content uploads, module management, and platform organization on Skool.
- Turning call recordings into SOPs and training materials using AI.
- Client onboarding admin — adding people to groups, resolving access issues.
- Slide decks, presentations, and supporting materials.
- In person event organization as we scale.
What You Will Own For General Business
- Owning both founders' task lists — nothing slips, nothing is late, nothing is forgotten.
- Tracking open loops and chasing completions without being asked.
- Keeping us accountable to our own commitments.
What You Will Own For Our Personal Lives
- Meal plans aligned with our fitness goals — calculating macros, liaising with chef or meal prep provider.
- Health bookings — blood tests, doctor appointments, healthcare communication and billing.
- Full travel logistics — flights, hotels, itineraries.
- Group coordination — trips, dinners, events — payments, headcounts, communication.
- Email and calendar management.
- In person presence in Dubai — content shoots, videographer sourcing, location scouting.
- Errands, online orders, returns, package pickups, building management, banking.
- Supplement inventory tracking and restocking.
- Banking issues — calls, in person visits, access issues, refund chasing.
Requirements
- 3 5+ years of experience in an EA, PA, Life Manager, or Chief of Staff role.
- Based in Dubai — this is non negotiable.
- Verifiably, demonstrably organized — not just self reported.
- Comfortable working across personal and professional domains simultaneously.
- Proficient with AI tools, Google Workspace, and productivity platforms.
- Open to occasional travel when needed for events (expenses fully covered).
- Genuinely interested in health, fitness, and biohacking — a strong plus.
What You Get
- $3,500 $4,500/month USD — based on experience, with room to grow.
- A front row seat to two fast growing businesses and the founders building them.
- Real ownership and trust — you will not be micromanaged.
- An environment that is high standards but genuinely good.
- Exposure to the world of e commerce, digital advertising, and agency mentorship.
- Occasional travel opportunities — events, trips, and new environments.
- The chance to be genuinely essential.
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