Executive Assistant
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
Prima Luxury Real Estate is seeking an Executive Assistant to provide high-level administrative support to senior leadership. The role involves managing calendars, scheduling meetings, coordinating travel, and preparing reports, all in a remote capacity.
Key Skills for This Role
Responsibilities
- Manage executive calendars, scheduling, appointments, and meeting coordination
- Organize travel arrangements, itineraries, and expense reporting
- Prepare meeting agendas, take notes, and follow up on action items
- Draft, proofread, and manage professional emails, reports, and business correspondence
- Create high quality presentations for internal and external meetings
- Conduct online research and compile information into concise reports and summaries
- Maintain organized digital files, documents, and records
- Coordinate with internal teams, clients, and external stakeholders
- Support project management by tracking deadlines and ensuring timely completion of tasks
- Identify opportunities to improve administrative processes through automation and AI tools
Requirements
- Proven experience as an Executive Assistant, Personal Assistant, or Administrative Assistant supporting senior executives
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Experience creating professional presentations with strong visual and written communication
- Proficiency with AI productivity tools (Claude, ChatGPT, etc.)
- Excellent written and verbal communication skills
- Strong organizational and time management abilities with exceptional attention to detail
- Ability to handle confidential information with discretion and professionalism
- Strong problem solving skills and ability to work independently with minimal supervision
- Comfortable working in a fast paced environment while managing multiple priorities
Full Job Posting
Company Description
- Prima Luxury Real Estate is a boutique real estate brokerage and advisory firm based in Dubai, specializing in residential and commercial properties.
- Since 2007, the company has focused on delivering exceptional, personalized service with a strong emphasis on discretion, privacy, and confidentiality.
- Prima Luxury provides end to end support including buying, selling, leasing, and managing properties, as well as investment consulting.
Role Description
- The Executive Assistant will provide high level administrative and organizational support to senior leadership in a full time, remote capacity.
- Day to day responsibilities include managing calendars, scheduling meetings, coordinating travel arrangements, and preparing expense reports.
- The role involves drafting and reviewing correspondence, maintaining confidential records, organizing digital files, and supporting preparation of presentations and reports.
Responsibilities
- Manage executive calendars, scheduling, appointments, and meeting coordination.
- Organize travel arrangements, itineraries, and expense reporting.
- Prepare meeting agendas, take notes, and follow up on action items.
- Draft, proofread, and manage professional emails, reports, and business correspondence.
- Create high quality presentations for internal and external meetings.
- Conduct online research and compile information into concise reports and summaries.
- Maintain organized digital files, documents, and records.
- Coordinate with internal teams, clients, and external stakeholders.
- Support project management by tracking deadlines and ensuring timely completion of tasks.
- Identify opportunities to improve administrative processes through automation and AI tools.
Requirements
- Proven experience as an Executive Assistant, Personal Assistant, or Administrative Assistant supporting senior executives.
- Strong proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook.
- Experience creating professional presentations with strong visual and written communication.
- Proficiency with AI productivity tools, including Claude, ChatGPT, and other AI writing, research, and productivity tools.
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities with exceptional attention to detail.
- Ability to handle confidential information with discretion and professionalism.
- Strong problem solving skills and the ability to work independently with minimal supervision.
- Comfortable working in a fast paced environment while managing multiple priorities.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Prima Luxury
Marketing Specialist (Real Estate Exp)
Dubai, UAE
Prima Luxury Real Estate is seeking a creative Content Creator/Marketing Coordinator to develop high-quality content for social media, property listings, and marketing collateral. The role requires strong photography, vi
Marketing Specialist
Abu Dhabi, UAE
Prima Luxury Real Estate is seeking a creative and detail-oriented Content Creator to join their marketing team. The role involves developing, producing, and managing high-quality content for digital platforms, including
Marketing Specialist
Abu Dhabi, UAE
Prima Luxury Real Estate seeks a Marketing Coordinator to develop and manage high-quality content for digital platforms. The role involves creating social media content, editing photos/videos, writing property descriptio
Executive Assistant
Dubai, UAE
Prima Luxury Real Estate is seeking an Executive Assistant to provide high-level administrative support to senior leadership in a remote capacity. The role involves managing calendars, scheduling meetings, coordinating t
Client Relations Specialist
Dubai, UAE
Seeking a Client Relations Specialist for a full-time on-site role in Dubai. Responsibilities include prospecting clients, conducting property viewings, negotiating deals, and managing transactions. Requires 1+ year sale
Real Estate Graphic Designer (Remote, Full-time)
Dubai, UAE
Prima Luxury is seeking a remote Graphic Designer to create visually compelling designs for digital and print media, enhancing brand identity in the luxury real estate sector. The role includes designing presentations, b
Graphic Designer (Remote, Full-time)
Dubai, UAE
Prima Luxury is seeking a creative Graphic Designer to create visually compelling designs for digital and print media, enhancing brand identity. The ideal candidate has proven experience in graphic design, branding, and
Part-Time Content Writer (Real Estate)
Dubai, UAE
Company Description Prima Luxury Real Estate is a boutique brokerage firm based in Dubai, specializing in residential and commercial real estate services. Established in 2007, the company is dedicated to providing tailor
Marketing Specialist (Real Estate Exp)
Dubai, UAE
Marketing Specialist
Abu Dhabi, UAE
Marketing Specialist
Abu Dhabi, UAE
Executive Assistant
Dubai, UAE
Client Relations Specialist
Dubai, UAE
Real Estate Graphic Designer (Remote, Full-time)
Dubai, UAE
Graphic Designer (Remote, Full-time)
Dubai, UAE
Part-Time Content Writer (Real Estate)
Dubai, UAE