Executive Assistant
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Key skills for this role
About the Role
Prima Luxury Real Estate is seeking an Executive Assistant to provide high-level administrative support to senior leadership in a remote capacity. The role involves managing calendars, scheduling meetings, coordinating travel, and preparing expense reports.
Key Skills for This Role
Responsibilities
- Manage executive calendars, scheduling, appointments, and meeting coordination
- Organize travel arrangements, itineraries, and expense reporting
- Prepare meeting agendas, take notes, and follow up on action items
- Draft, proofread, and manage professional emails, reports, and business correspondence
- Create high quality presentations for internal and external meetings
- Conduct online research and compile information into concise reports and summaries
- Maintain organized digital files, documents, and records
- Coordinate with internal teams, clients, and external stakeholders
- Support project management by tracking deadlines and ensuring timely completion of tasks
- Identify opportunities to improve administrative processes through automation and AI tools
Requirements
- Proven experience as an Executive Assistant, Personal Assistant, or Administrative Assistant supporting senior executives
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Experience creating professional presentations with strong visual and written communication
- Proficiency with AI productivity tools (Claude, ChatGPT, etc.)
- Excellent written and verbal communication skills
- Strong organizational and time management abilities with exceptional attention to detail
- Ability to handle confidential information with discretion and professionalism
- Strong problem solving skills and ability to work independently with minimal supervision
- Comfortable working in a fast paced environment while managing multiple priorities
Full Job Posting
Company Description
- Prima Luxury Real Estate is a boutique real estate brokerage and advisory firm based in Dubai, specializing in residential and commercial properties from both owners and developers. Since 2007, the company has focused on delivering exceptional, personalized service to clients around the world, with
Role Description
- The Executive Assistant at Prima Luxury will provide high level administrative and organizational support to senior leadership in a full time, remote capacity. Day to day responsibilities include managing calendars, scheduling meetings, coordinating travel arrangements, and preparing expense reports
Responsibilities
- Manage executive calendars, scheduling, appointments, and meeting coordination.
- Organize travel arrangements, itineraries, and expense reporting.
- Prepare meeting agendas, take notes, and follow up on action items.
- Draft, proofread, and manage professional emails, reports, and business correspondence.
- Create high quality presentations for internal and external meetings.
- Conduct online research and compile information into concise reports and summaries.
- Maintain organized digital files, documents, and records.
- Coordinate with internal teams, clients, and external stakeholders.
- Support project management by tracking deadlines and ensuring timely completion of tasks.
- Identify opportunities to improve administrative processes through automation and AI tools.
Requirements
- Proven experience as an Executive Assistant, Personal Assistant, or Administrative Assistant supporting senior executives.
- Strong proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook.
- Experience creating professional presentations with strong visual and written communication.
- Proficiency with AI productivity tools, including Claude, ChatGPT, and other AI writing, research, and productivity tools.
- Ability to use AI tools effectively for drafting documents, research, summarization, workflow automation, and improving productivity.
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities with exceptional attention to detail.
- Ability to handle confidential information with discretion and professionalism.
- Strong problem solving skills and the ability to work independently with minimal supervision.
- Comfortable working in a fast paced environment while managing multiple priorities.
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