Executive Assistant
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Key skills for this role
About the Role
A well-established global organization in Dubai seeks a polished Executive Assistant to support two senior leaders with distinct working styles. The role involves complex diary management, international travel coordination, and confidential correspondence.
Key Skills for This Role
Responsibilities
- Provide dedicated Executive Assistant support to two senior leaders, adapting style and approach to each
- Manage complex, frequently shifting diaries and scheduling across multiple time zones
- Arrange extensive international travel (predominantly across APAC), including flights, accommodation, visas, and detailed itineraries
- Coordinate meetings, offsites, and leadership conferences, including logistics and briefing materials
- Work closely alongside the Legal function, supporting the Head of Legal & Operations with correspondence, documentation, and case/contract related coordination as needed
- Draft and manage confidential correspondence, reports, and documentation with discretion
- Provide a degree of personal/lifestyle support where required (e.g. arranging appointments, meals, day to day logistics while travelling)
- Act as a key point of contact and gatekeeper between the principals and internal/external stakeholders
- Anticipate needs proactively and manage competing priorities calmly under pressure
- Support ad hoc projects and cross functional coordination as required
Requirements
- Proven experience as an Executive Assistant supporting senior leadership (SVP/C suite level)
- Experience supporting more than one principal simultaneously strongly preferred
- Background within a law firm, legal, or compliance focused environment strongly preferred
- High emotional intelligence with a genuinely adaptable personality
- Strong track record managing complex international travel and visa arrangements
- Excellent written and verbal communication skills
- Willingness and flexibility to travel internationally as required
Full Job Posting
About the Role
- We are recruiting on behalf of a well established, multi billion dollar global organization with a long standing Dubai office.
- The business is seeking a polished, adaptable Executive Assistant to support two senior leaders with distinct working styles and priorities.
- This is a high calibre, high trust position suited to an EA who can move fluidly between a structured, legally minded principal and a fast paced, high energy operations principal reading the room, adapting their approach, and keeping both running smoothly.
Key Responsibilities
- Provide dedicated Executive Assistant support to two senior leaders, adapting style and approach to each
- Manage complex, frequently shifting diaries and scheduling across multiple time zones
- Arrange extensive international travel (predominantly across APAC), including flights, accommodation, visas, and detailed itineraries
- Coordinate meetings, offsites, and leadership conferences, including logistics and briefing materials
- Work closely alongside the Legal function, supporting the Head of Legal & Operations with correspondence, documentation, and case/contract related coordination as needed
- Draft and manage confidential correspondence, reports, and documentation with discretion
- Provide a degree of personal/lifestyle support where required (e.g. arranging appointments, meals, day to day logistics while travelling)
- Act as a key point of contact and gatekeeper between the principals and internal/external stakeholders
- Anticipate needs proactively and manage competing priorities calmly under pressure
- Support ad hoc projects and cross functional coordination as required
Ideal Candidate Profile
- Proven experience as an Executive Assistant supporting senior leadership (SVP/C suite level)
- Experience supporting more than one principal simultaneously strongly preferred
- Background within a law firm, legal, or compliance focused environment strongly preferred, given the close cross functional working relationship with the Head of Legal — candidates from financial services, banking, or other highly regulated corporate environments will also be strongly considered
- High emotional intelligence with a genuinely adaptable, 'chameleon' personality — equally comfortable with structure and with fast paced, high energy environments
- Strong track record managing complex international travel and visa arrangements
- Confident, calm, and resourceful under pressure; comfortable pushing back and managing up when needed
- Excellent written and verbal communication skills
- Willingness and flexibility to travel internationally as required
- Polished, professional, and highly discreet — accustomed to handling confidential information
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