Executive Assistant
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Key skills for this role
About the Role
Maersk is seeking a highly professional Executive Assistant to support the Managing Director in a multinational matrix organization. The role requires exceptional stakeholder management, executive coordination, and confidentiality.
Key Skills for This Role
Responsibilities
- Manage complex and dynamic calendars across multiple time zones and business priorities
- Coordinate leadership meetings, strategic reviews, board discussions, and regional/global forums
- Ensure effective prioritization of schedules, travel, and business commitments
- Anticipate conflicts and proactively manage changes to optimize executive effectiveness
- Act as a key liaison between the MD and internal/external stakeholders including senior leadership, global teams, clients, and partners
- Build strong working relationships across functions and levels within the organization
- Handle sensitive and confidential matters with utmost professionalism and discretion
- Prepare executive communications, presentations, and speaking notes on behalf of senior leaders
- Consolidate inputs from across the business into clear, structured narratives for leadership meetings, town halls, customer engagements, and external events
- Maintain strong organizational systems and documentation processes
Requirements
- Bachelor’s degree preferred
- 5+ years of experience supporting C suite/Managing Director level leadership within a multinational or matrix organization
- Strong exposure to complex stakeholder management and executive coordination
- Excellent communication, presentation, and interpersonal skills
- High level of professionalism, maturity, and confidentiality
- Strong organizational skills with ability to manage multiple priorities under tight timelines
- Proficiency in Microsoft Office Suite and collaboration tools
Full Job Posting
Role Overview
- We are seeking a highly professional, agile, and strategic Executive Assistant to support the Managing Director within a complex multinational matrix organization.
- The role requires exceptional stakeholder management, executive coordination, confidentiality, and the ability to operate effectively in a fast paced, high visibility environment.
- Act as a trusted partner to the MD, ensuring seamless management of priorities, executive communications, governance activities, and cross functional coordination across regional and global stakeholders.
Executive & Calendar Management
- Manage complex and dynamic calendars across multiple time zones and business priorities.
- Coordinate leadership meetings, strategic reviews, board discussions, and regional/global forums.
- Ensure effective prioritization of schedules, travel, and business commitments.
- Anticipate conflicts and proactively manage changes to optimize executive effectiveness.
Stakeholder Management
- Act as a key liaison between the MD and internal/external stakeholders including senior leadership, global teams, clients, and partners.
- Build strong working relationships across functions and levels within the organization.
- Handle sensitive and confidential matters with utmost professionalism and discretion.
Executive Communication & Content Development
- Experience preparing executive communications, presentations, and speaking notes on behalf of senior leaders.
- Ability to consolidate inputs from across the business into clear, structured narratives for leadership meetings, town halls, customer engagements, and external events.
- Strong stakeholder management and communication skills, with the ability to influence, challenge, and align contributors to deliver high quality outputs.
- Maintain strong organizational systems and documentation processes.
Desired Profile
- Bachelor’s degree preferred.
- 5+ years of experience supporting C suite/Managing Director level leadership within a multinational or matrix organization.
- Strong exposure to complex stakeholder management and executive coordination.
- Excellent communication, presentation, and interpersonal skills.
- High level of professionalism, maturity, and confidentiality.
- Strong organizational skills with ability to manage multiple priorities under tight timelines.
- Proficiency in Microsoft Office Suite and collaboration tools.
Key Competencies
- Executive Presence
- Business Acumen
- Confidentiality & Integrity
- Agility & Adaptability
- Stakeholder Management
- Attention to Detail
- Problem Solving
- Proactive Communication
- Marketing & event Management
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