Executive Assistant
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Key skills for this role
About the Role
AECOM is seeking a highly organized Executive Assistant to support senior executives in Doha, Qatar. The role involves managing calendars, travel arrangements, events, and administrative tasks.
Key Skills for This Role
Responsibilities
- Manage executive calendars with precision, balancing competing priorities
- Facilitate seamless communication between executives and internal/external stakeholders
- Coordinate and execute domestic and international travel arrangements
- Prepare, organize, and coordinate high impact presentations, reports, and business correspondence
- Plan and execute virtual and in person events
- Create and maintain comprehensive administrative documentation
- Process and manage expense reports, purchase orders, invoices, and vendor coordination
- Attend executive meetings, document minutes, and follow up on action items
- Conduct research and analysis to support executive decision making
- Collaborate effectively across all organizational levels
- Maintain the highest standards of confidentiality, business ethics, and compliance
- Demonstrate flexibility and resilience in adapting to changing priorities
Requirements
- Bachelor's degree or 5+ years of professional experience in executive support or related corporate role
- Advanced proficiency with Microsoft 365 applications (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational and time management skills
- Excellent written and verbal communication skills in English
- Strong attention to detail
- Demonstrated experience managing executive calendars, travel arrangements, and events
- Proficiency in expense report preparation and basic financial administration
- Ability to work independently with sound judgment and discretion
- Strong interpersonal skills and experience in multicultural environments
- Commitment to maintaining confidentiality and adhering to business ethics standards
- Experience supporting C suite or senior leadership executives
- Familiarity with SharePoint, content management systems, or accounts payable processes
Full Job Posting
Work with Us. Change the World.
- At AECOM, we're delivering a better world. We are the world's trusted infrastructure consulting firm.
- We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 professionals.
Job Description
- Manage executive calendars with precision, balancing competing priorities and ensuring optimal scheduling.
- Facilitate seamless communication between executives and internal/external stakeholders.
- Coordinate and execute domestic and international travel arrangements, including itinerary planning, accommodation, and logistics management.
- Prepare, organize, and coordinate high impact presentations, reports, and business correspondence.
- Plan and execute virtual and in person events, from intimate meetings to large scale conferences.
- Create and maintain comprehensive administrative documentation including spreadsheets, distribution lists, databases, and tracking systems.
- Process and manage expense reports, purchase orders, invoices, and vendor coordination.
- Attend executive meetings, document minutes, and follow up on action items.
- Conduct research and analysis to support executive decision making and strategic planning initiatives.
- Collaborate effectively across all organizational levels.
- Maintain the highest standards of confidentiality, business ethics, and compliance.
- Demonstrate flexibility and resilience in adapting to changing priorities.
Qualifications
- Bachelor's degree or 5+ years of professional experience in executive support or related corporate role.
- Advanced proficiency with Microsoft 365 applications (Word, Excel, Outlook, PowerPoint).
- Exceptional organizational and time management skills with ability to manage multiple competing demands.
- Excellent written and verbal communication skills in English; multilingual capabilities are a plus.
- Strong attention to detail with proven ability to deliver accurate documentation.
- Demonstrated experience managing executive calendars, travel arrangements, and events.
- Proficiency in expense report preparation and basic financial administration.
- Ability to work independently with sound judgment and discretion.
- Strong interpersonal skills and experience in multicultural environments.
- Commitment to maintaining confidentiality and adhering to business ethics standards.
- Experience supporting C suite or senior leadership executives.
- Familiarity with SharePoint, content management systems, or accounts payable processes.
Additional Information
- All newly hired employees are required to attend an in person Day 1 onboarding at an AECOM office location as a condition of employment.
About AECOM
- AECOM is the global infrastructure leader, committed to delivering a better world.
- AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025.
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