Executive Assistant & Coordinator

Position Details

• Full-time staff position within the Finance and Corporate Services division.
• Annual salary range is $60,000 to $67,000.
• The position is based at 2180 Yonge Street in Toronto, Ontario.

About TVO Media Education Group

What We're Looking For

How You Will Make an Impact

• Manage the CFO's schedule, meetings, agendas, correspondence, incoming requests, and priority setting with professionalism and discretion.
• Anticipate needs, monitor deliverables and deadlines, and follow up with stakeholders to ensure commitments are met.
• Coordinate Board and committee materials, meeting logistics, follow-up actions, and governance documentation.
• Maintain divisional records, governance documents, approvals, agreements, banking documents, and repositories.
• Coordinate approval, signature, and execution processes for key corporate records.
• Provide project coordination and light project management for strategic initiatives and special projects.
• Track deadlines, renewals, policy reviews, reporting obligations, governance requirements, vacations, and action items.
• Prepare presentations, reports, briefings, official filings, and other documentation.
• Support travel, expense claims, invoice payment, budget monitoring, and other administrative processes.
• Provide limited coordination support to the Vice-President of Strategy.

What You Will Bring to TVO

• A university degree or equivalent in an appropriate administrative discipline is preferred.
• Minimum of five years of senior office administration experience in an Executive Assistant role.
• Experience in a not-for-profit or public sector organization is preferred.
• Excellent interpersonal, communication, and relationship-building skills.
• Experience supporting banking, financial, legal, governance, or strategy functions is an asset.
• Good judgment and proven confidentiality and discretion with sensitive information.
• Ability to manage a large workload with shifting priorities and ambiguity.
• Excellent planning, organization, time management, and attention to detail.
• Advanced skills in Microsoft Excel, Word, Outlook, and PowerPoint.

Application Notes

• Applications are accepted until 4:00 p.m. on September 18, 2026.
• TVO states that applications are reviewed by the hiring team without automated screening or selection tools.