Executive Assistant (BARDA)

This position will directly support the BARDA Director, Medical Countermeasures Program Director, and Medical Countermeasure Support Services Director for in office efforts.

• Meeting support for 3 on-site senior leaders (up to five days per week). On site coordination. The current Constitution Center/Washington, DC is not yet conducive to hybrid meetings which are so critical to our work. This individual will be key in making sure conference rooms are reserved, working with the IT team to ensure IT systems are fully functioning and ready to support individual meetings prior to their start etc. Attend meetings and take notes. Assemble meeting due-outs (e.g., post meeting deliverables and action items etc.) and complete post-meeting follow up including collecting necessary information for responses that are requested. Prepare senior leaders for upcoming meetings. Compile and/or printing information for meeting prep (e.g. read-ahead materials, talking points, directions if meeting is off-site, etc). Ability to listen to conversations and understand what is and is not important/appropriate to document in written notes. Send out requests for information, track responses and compile/summarize the submitted information.
• On site coordination. The current Constitution Center/Washington, DC is not yet conducive to hybrid meetings which are so critical to our work. This individual will be key in making sure conference rooms are reserved, working with the IT team to ensure IT systems are fully functioning and ready to support individual meetings prior to their start etc.
• Attend meetings and take notes.
• Assemble meeting due-outs (e.g., post meeting deliverables and action items etc.) and complete post-meeting follow up including collecting necessary information for responses that are requested.
• Prepare senior leaders for upcoming meetings. Compile and/or printing information for meeting prep (e.g. read-ahead materials, talking points, directions if meeting is off-site, etc).
• Ability to listen to conversations and understand what is and is not important/appropriate to document in written notes.
• Send out requests for information, track responses and compile/summarize the submitted information.
• Track daily tasks assigned to 1 or more senior leaders and track tasks to completion through brief daily check in meetings.
• Routing of documents for approval and collating of comments. This does not require the ability to review for technical accuracy but needs to have general understanding of science and able to relay review requirements.
• Working with Chief of Staff/Special Assistants to organize MCMP SharePoint site as well as appropriately name/upload documents. This will be a significant, ongoing effort.
• Monitor calendar for schedule changes and work with MCMP and MCMPSS Directors to accommodate schedule changes. Deconflict meetings that overlap. Notify Directors of changes to their calendars.
• Send out meeting invitations at the direction of the senior leaders.
• Demonstrated ability to effectively handle multiple tasks simultaneously, ensuring timely and efficient completion of competing priorities.
• Proficient in managing a variety of responsibilities in a fast-paced environment while maintaining a high level of accuracy and quality.
• Capable of adjusting to changing priorities and deadlines without compromising performance.

• Experience managing an in-person office and/or provide direct support to leadership for in office efforts.
• Familiarity with Microsoft applications to do basic items such as edits/revisions based on provided comments.
• Experience using SharePoint or similar file sharing software.

• A bachelor degree in ‘science’ is highly desired, but for this position, experience is far more important. Ideal candidate will have extensive experience and a strong demonstrated track record in areas listed and, in the roles, and responsibilities section.

Softtek Government Solutions is a professional services firm focused on addressing our nation’s most complex threats and challenges.

As a small business we’re committed to supporting our clients’ missions with services delivered by our diverse and experienced staff.

With expertise in cybersecurity, emergency preparedness, and public health, our experience base spans federal, state, and local governments, as well as private sector entities.

Softtek Government Solutions encourages collaborative communication and ongoing learning.

Some of our benefits include:

• Extensive training programs
• Gym membership reimbursement
• Education reimbursement
• Technology benefits
• Commuter benefits
• Generous paid time off and much more!

Softtek Government Solutions is an Equal Opportunity Employer (EOE)