Executive Assistant / Admin Officer
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Key skills for this role
Role Overview
Support the General Manager and a high-net-worth entrepreneur with daily operations and business activities.
Work in a fast-paced, multicultural environment with frequent domestic and international travel.
Key Skills for This Role
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About the Role
Support the General Manager and a high-net-worth entrepreneur with daily operations and business activities.
Work in a fast-paced, multicultural environment with frequent domestic and international travel.
Additional Admin Officer Need
The source also mentions an Admin Officer requiring trade-industry experience and Chinese-speaking capability.
The detailed responsibilities and qualifications primarily describe the Executive Assistant role.
Key Responsibilities
- Coordinate the General Manager’s schedule, business affairs, urgent assignments, and ad hoc tasks.
- Accompany the General Manager on business trips to Dubai, Turkey, Kyrgyzstan, and other destinations.
- Manage flights, hotels, local transport, meetings, and business itineraries.
- Attend meetings, client visits, networking events, and professional engagements as an on-site support partner.
- Serve as the communication channel between the General Manager and external stakeholders.
- Track projects, client accounts, and operational tasks through completion.
- Organize files, meeting minutes, client records, background materials, and action items.
- Conduct basic research, market data compilation, and business background checks.
- Handle unexpected situations promptly and maintain confidentiality.
Qualifications and Requirements
- Fluent Mandarin Chinese and English are required for professional and daily business communication.
- Prior experience in executive, general manager, business, administrative, or project assistance is preferred.
- Familiarity with customs declarations, import/export documentation, freight, and customs clearance is preferred.
- Metals, steel, construction materials, or bulk commodities experience is an advantage.
- Frequent domestic and international business travel is required.
- The role requires strong execution, adaptability, composure under pressure, time management, and multitasking.
- Professional ethics and strict protection of company and personal confidential information are required.
- All academic backgrounds are accepted; specified business-related degrees are preferred.
Compensation and Benefits
- Monthly salary is AED 10,000.
- Benefits and travel allowances are negotiable during the interview process.
Travel Requirement
- The role includes frequent business trips to Turkey, Kyrgyzstan, and other countries as business demands.
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