Executive Assistant
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Key skills for this role
About the Role
A confidential company in Abu Dhabi is seeking an Executive Assistant to provide secretarial and administrative support to a departmental head. Responsibilities include diary management, travel arrangements, correspondence, records management, and department communications.
Key Skills for This Role
Responsibilities
- Provide a complete secretarial and administrative service to departmental head
- Provide a complete correspondence service, routing correspondence as necessary and drafting replies where appropriate
- Provide time management/diary service for the line manager
- Screen and respond to incoming calls and take appropriate action
- Make routine telephone calls to follow up actions on behalf of the department
- Establish and maintain records and filing systems and arrange for the efficient operation of office equipment
- Receive, evaluate requisitions from different departments for office services and materials, ensure appropriate authorizations
- Report to manager and follow up with suppliers with clarification, checking all received invoices
Requirements
- Bachelor’s Degree in Administration / Business Management
- Minimum of 5 yrs. experience in a similar role in a medium to large organization
Full Job Posting
Job Objective
- Provides support to including diary management, travel arrangement, telephone calls, correspondence, information updates, and records management.
- Act as the focal point for the Department in terms of internal/external communications. Performs various activities related to the companies requirements for managing records, and issuing requisitions as per the SAP Account allocation.
Secretarial Support
- Provide a complete secretarial and administrative service to departmental head to facilitate company processes and allow him to concentrate on mainstream activities.
Correspondence
- Provide a complete correspondence service, routing correspondence as necessary and drafting replies where appropriate to ensure that all mail is dealt with efficiently.
Diary Management
- Provide time management/diary service for the line manager to ensure he is able to attend all key meetings at the appointed times with all relevant document needed for the meeting.
Department Communications
- Screen and respond to incoming calls and take appropriate action to handle the situation.
- Make routine telephone calls to follow up actions on behalf of the department.
Records Management
- Establish and maintain records and filing systems and arrange for the efficient operation of office equipment to ensure the department or manager can function effectively and efficiently.
Administration
- Receives, evaluates the requisition receives from different departments for office services and materials. Insure appropriate authorizations are received (subject to SAP account allocation as per approved by the line manager).
- Reports to manager and follows up with suppliers with clarification. Checking all received invoices.
Job Requirements
- Minimum Qualifications: Bachelor’s Degree in Administration / Business Management
- Minimum Experience: Minimum of 5 yrs. experience in a similar role in a medium to large organization
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