Executive Assistant

Role Overview

Executive Support

• Manage and prioritize executive calendars, meetings, calls, correspondence, and inquiries.
• Prepare reports, presentations, invoices, letters, memos, expense statements, and briefing materials.
• Attend meetings, record minutes, and track action items and follow-up activities.
• Arrange business travel, itineraries, purchase requests, documentation, and trip completion requirements.
• Coordinate dashboards, divisional reports, KPIs, and strategic initiatives.
• Ensure continuity of executive support during absences or organizational changes.

Office and Administrative Management

• Oversee purchase requests, office supplies, expense tracking, correspondence, and records management.
• Coordinate office assistants, administrative staff, drivers, and other support services.
• Perform procurement coordination, invoice tracking, vendor liaison, and basic bookkeeping.
• Support onboarding and offboarding with HR, IT, and Finance.
• Resolve office, facility, tenant, and administrative matters with internal stakeholders.
• Coordinate office relocations, workspace transitions, and business-center requirements.

Events and Engagement

• Plan and execute employee engagement initiatives and corporate events.
• Coordinate branding materials, giveaways, promotional collateral, transportation, access passes, and event materials.
• Represent the division at external events and stakeholder engagement activities when required.

Education and Experience

• A bachelor's degree in business administration or a related field is required.
• At least 5 years of experience in a similar Executive Assistant or administrative support role is required.

Skills and Competencies

• Strong organizational, time management, communication, interpersonal, problem-solving, and decision-making skills are required.
• The role requires confidentiality, integrity, discretion, and the ability to manage multiple priorities.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook is required.
• Experience with records and database management systems is required.
• The role works with cross-functional teams including HR, IT, Finance, Sales, and Marketing.

Job Details

• The role is listed as Mid-Level and Full-Time in Abu Dhabi, United Arab Emirates.
• The job function is Administrative Support.