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Executive Assistant
Abu Dhabi Airports
Abu Dhabi, UAE
Full-time
Senior · 5+ years experience
Onsite
Discovered 2 days ago
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Executive Support to SVP & VP
Manage and maintain executive calendars, including scheduling, rescheduling, and prioritizing meetings.
Screen and direct phone calls, correspondence, and inquiries on behalf of the SVP and VP.
Prepare reports, presentations, invoices, letters, memos, and expense statements.
Conduct research and prepare briefing materials for meetings and presentations.
Attend meetings, record minutes, and track action items and follow-up activities.
Arrange business travel, including itineraries, purchase requests, travel documentation, and trip completion requirements.
Welcome and host visitors attending meetings.
Ensure continuity of executive support during periods of absence or organizational changes.
Monitor and ensure timely closure of actions arising from leadership meetings.
Coordinate executive dashboards, divisional reports, KPIs, and strategic initiatives.
Office & Administrative Management
Oversee day-to-day administrative operations, including purchase requests, office supplies, and expense tracking.
Coordinate and manage support services provided by office assistants, administrative staff, and drivers.
Handle incoming correspondence, memos, and reports, ensuring timely distribution and follow-up.
Maintain organized filing and records management systems.
Perform general administrative duties, including procurement coordination and basic bookkeeping.
Support onboarding and offboarding activities in coordination with HR, IT, and Finance.
Manage procurement-related activities such as quotations, PRs, invoice tracking, and vendor coordination.
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