Executive Assistant
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Key skills for this role
About the Role
Next Match AI is seeking a highly organized Executive Assistant to provide premium administrative and operational support to the global leadership team. The role is 100% remote within the UAE and requires 3+ years of experience as an EA or similar, with flawless English communication skills.
Key Skills for This Role
Responsibilities
- Manage complex, fluid executive calendars across multiple time zones
- Draft, polish, and coordinate corporate emails, internal briefs, and stakeholder communications
- Coordinate agenda preparation, document distribution, and action item tracking for executive level meetings
- Oversee comprehensive travel logistics, corporate event structures, and executive expense reports
- Partner with the operations team to manage administrative workflows, data organization, and regional compliance archiving
Requirements
- 3+ years of experience as an Executive Assistant, Personal Assistant, or Senior Operations Coordinator within a corporate environment
- Flawless professional verbal and written English communication skills
- High proficiency with Google Workspace, Microsoft 365, Slack, and project tracking tools like Asana or Jira
- Exceptional time management and discretion with sensitive information
Full Job Posting
The Opportunity
- Next Match AI LLC is seeking a highly organized, proactive, and detail oriented Executive Assistant to provide premium administrative and operational support to our global leadership team.
- Operating completely remote from your base in the UAE, you will act as a critical coordination link, managing executive workflows, organizing cross border scheduling structures, and handling essential documentation.
Key Responsibilities
- Calendar & Workflow Architecture: Manage complex, fluid executive calendars across multiple time zones, prioritizing high value engagements and resolving scheduling friction.
- Corporate Communications: Draft, polish, and coordinate corporate emails, internal briefs, and stakeholder communications, ensuring absolute consistency with company messaging.
- Meeting Operations: Coordinate agenda preparation, document distribution, and action item tracking for executive level meetings, ensuring strategic initiatives are followed through.
- Travel & Expense Reconciliation: Oversee comprehensive travel logistics, corporate event structures, and executive expense reports using digital billing and transaction systems.
- Special Project Support: Partner with the operations team to manage administrative workflows, data organization, and regional compliance archiving.
Who You Are (Requirements)
- Proven Support Background: 3+ years of experience as an Executive Assistant, Personal Assistant, or Senior Operations Coordinator within a corporate environment (experience in a fast paced tech or software firm is a plus).
- Communication Mastery: Flawless professional verbal and written English communication skills; a natural ability to interface with corporate leadership and external partners.
- Digital Tool Fluency: High proficiency with modern workplace tools (Google Workspace, Microsoft 365, Slack, and project tracking infrastructure like Asana or Jira).
- Organizational Discretion: Exceptional time management skills paired with a proven track record of handling highly sensitive corporate records and details with discretion.
Premium Compensation & Benefits
- Base Salary: AED 17,400 – AED 22,000 per month (Tax Free, dependent on depth of administrative and corporate experience).
- Remote Excellence: 100% remote workflow autonomy supported by a dedicated technology stipend and home office equipment setup allowance.
- Health & Wellness: Comprehensive medical insurance coverage provided fully for you and your immediate family members.
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