Executive Assistant
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Key skills for this role
About the Role
AppliedAI seeks a highly organized Executive Assistant to support a key member of the Senior Leadership Team in Abu Dhabi. The role involves managing calendars, coordinating projects, and enabling strategic focus.
Key Skills for This Role
Responsibilities
- Manage and organize multiple executive inboxes; triage, draft, and respond to correspondence
- Maintain complex calendars and scheduling across time zones
- Prepare briefing notes, pre read packs, and follow up summaries for key meetings
- Take accurate, structured notes during leadership and investor meetings; circulate action trackers
- Draft executive communications, memos, and reports
- Coordinate and track progress on key workstreams spanning Sales, Corporate Finance, Partnerships, and Capital Raising
- Maintain project trackers, dashboards, and key deliverable timelines
- Follow up with responsible owners to close out actions and escalate blockers
- Serve as an accountability partner to help executives manage competing priorities
- Support design and execution of OKRs, leadership offsites, internal and external events, and quarterly business reviews
Requirements
- Bachelor's degree in Business Administration, Communications, or a related field
- 5+ years of experience supporting C level or VP level executives, ideally in technology, investment, or professional services
- Exceptional written and verbal communication skills in English
- High proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Notion, Asana, Monday.com)
- Strong organizational and prioritization skills with meticulous attention to detail
- Proven ability to handle confidential information with integrity and discretion
- Comfortable managing multiple stakeholders across departments and geographies
Full Job Posting
Role Overview
- We are seeking a highly organized and proactive Executive Assistant to support a key member of the Senior Leadership Team. This role sits at the center of AAICO’s leadership operations and will be responsible for managing priorities, maintaining flow between strategic and operational workstreams, an
Executive Support & Administration
- Manage and organize multiple executive inboxes; triage, draft, and respond to correspondence with professionalism and clarity.
- Maintain complex calendars and scheduling across time zones, ensuring optimal prioritization of internal and external meetings.
- Prepare briefing notes, pre read packs, and follow up summaries for key meetings.
- Take accurate, structured notes during leadership and investor meetings; circulate action trackers and ensure follow up completion.
- Draft executive communications, memos, and reports where required.
Project & Workstream Management
- Coordinate and track progress on key workstreams spanning Sales, Corporate Finance, Partnerships, and Capital Raising initiatives.
- Maintain project trackers, dashboards, and key deliverable timelines; ensure dependencies are met and deadlines are enforced.
- Follow up with responsible owners to close out actions and escalate blockers when needed.
Accountability & Strategic Enablement
- Serve as an accountability partner— helping the executives manage competing priorities and time allocation effectively.
- Anticipate needs, flag potential misalignments, and propose scheduling or delegation solutions.
- Support the design and execution of OKRs, leadership offsites, internal and external events, and quarterly business reviews.
- Ensure documentation, tasks, and strategic decisions are properly recorded, filed, and communicated.
Requirements
- Bachelor’s degree in Business Administration, Communications, or a related field.
- 5+ years of experience supporting C level or VP level executives, ideally in a technology, investment, or professional services environment.
- Exceptional written and verbal communication skills in English.
- High proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Notion, Asana, Monday.com, or similar).
- Strong organizational and prioritization skills with meticulous attention to detail.
- Proven ability to handle confidential information with integrity and discretion.
- Comfortable managing multiple stakeholders across departments and geographies.
Attributes
- Proactive, structured, and reliable — with the confidence to challenge and remind senior executives when necessary.
- Calm under pressure, solutions oriented, and capable of managing ambiguity.
- Naturally curious, resourceful, and eager to learn about the business context and strategic priorities.
- Excellent interpersonal skills and emotional intelligence.
What We Offer
- A front row seat in one of the region’s most dynamic AI companies.
- Exposure to strategic decision making, M&A, fundraising, and global sales growth initiatives.
- Competitive compensation package and growth opportunities.
- A collaborative, high performance culture driven by innovation and purpose.
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