Executive Assistant

Company Description

Role Description

• The Executive Assistant role at Gate 8 AI Solutions is a full-time, on-site position based in Dubai, United Arab Emirates.
• This role provides comprehensive executive support, including managing calendars, scheduling meetings, coordinating travel, and preparing expense reports.
• The Executive Assistant will organize and maintain documentation, draft and edit correspondence and presentations, and ensure timely follow-up on executive action items.
• Daily responsibilities include serving as a primary point of contact for internal and external stakeholders, handling confidential information with discretion, and supporting the coordination of leadership meetings and events.
• The role requires strong organizational skills, proactive problem-solving, and the ability to support multiple priorities in a fast-paced environment.

Qualifications

• Candidates should possess strong Executive Administrative Assistance and Executive Support skills, including calendar management and meeting coordination.
• Candidates should possess solid Administrative Assistance and office coordination skills to manage documents, logistics, and day-to-day operations.
• Candidates should possess effective Communication skills for interacting with executives, team members, and external partners, both in writing and verbally.
• Candidates should possess experience preparing and reconciling Expense Reports and handling basic financial and travel-related documentation.
• Additional beneficial qualifications include proficiency with productivity tools (e.g., Microsoft Office or Google Workspace), excellent time management, attention to detail, and the ability to handle confidential information with discretion.
• A diploma or bachelor’s degree in Business Administration, Management, or a related field, and prior experience supporting senior leadership or C-level executives, are preferred.