Executive Assistant -18 months contract
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Key skills for this role
About the Role
A confidential company is seeking an experienced Executive Business Administrator to support GM and CXO-level executives on an 18-month contract. The role requires 5+ years of experience, exceptional organizational skills, and proficiency in Microsoft Office.
Key Skills for This Role
Responsibilities
- Provide administrative support to GM and CXO level executives
- Manage complex calendars, coordinate meetings, and handle travel arrangements
- Prepare and organize correspondence, reports, presentations, and documentation
- Maintain the highest level of confidentiality and professionalism in handling sensitive information
- Act as a liaison between executives and internal/external stakeholders
- Exhibit a creative and proactive approach to problem solving
- Prioritize tasks and manage multiple projects simultaneously
- Understand and adhere to corporate compliance policies and processes
- Build and maintain effective working relationships across teams and departments
Requirements
- Minimum of 5+ years in executive administrative roles, supporting GM or CXO level leadership
- Exceptional verbal and written communication abilities
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, OneNote, OneDrive, Teams, etc.)
- Familiarity with internal Microsoft tools like MSS, iCIMS, HeadTrax, MS Space, MS Travel, Visio, and Forms (or willingness to attain proficiency)
- Strong emotional intelligence and discretion in handling sensitive information
- Outstanding time management and attention to detail
Full Job Posting
Position Overview
- We are seeking a seasoned Executive Business Administrator with a minimum of 5+ years of experience in supporting senior leadership (GM and CXO level).
Key Responsibilities
- Provide administrative support to GM and CXO level executives.
- Manage complex calendars, coordinate meetings, and handle travel arrangements.
- Prepare and organize correspondence, reports, presentations, and documentation.
- Maintain the highest level of confidentiality and professionalism in handling sensitive information.
- Demonstrate emotional intelligence and the ability to navigate complex interpersonal situations.
- Act as a liaison between executives and internal/external stakeholders.
- Ensure smooth communication and collaboration across the organization.
- Exhibit a creative and proactive approach to problem solving.
- Anticipate the needs of executives and address challenges with a solution focused mindset.
- Prioritize tasks and manage multiple projects simultaneously.
- Implement effective organizational systems to enhance efficiency and productivity.
- Understand and adhere to corporate compliance policies and processes.
Qualifications and Skills
- Minimum of 5+ years in executive administrative roles, supporting GM or CXO level leadership.
- Exceptional verbal and written communication abilities.
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, OneNote, OneDrive, Teams, etc.).
- Familiarity with internal Microsoft tools like MSS, iCIMS, HeadTrax, MS Space, MS Travel, Visio, and Forms (or willingness to attain proficiency).
- Strong emotional intelligence and discretion in handling sensitive information.
- Ability to foster collaboration across all organizational levels.
- Creative thinker with a customer focused and can do attitude.
- Outstanding time management and attention to detail.
Salary
- AED 15000 per month
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