Executive Assistant (12-Month Contract)

Overview

Executive Assistant

Role Overview

Key Responsibilities

• Manage calendars, coordinate meetings, and resolve scheduling conflicts
• Coordinate travel arrangements, events, and departmental activities
• Maintain and update stakeholder and contact databases
• Prepare, organize, and manage correspondence, reports, and presentations
• Support executive correspondence and prioritize communications effectively
• Track and coordinate executive approvals and signatory requirements
• Set up conference calls and ensure smooth communication with stakeholders
• Maintain both electronic and physical filing systems

Technology & Tools

• Create documents, reports, spreadsheets using Microsoft Excel, Word and PowerPoint
• Create presentations in PowerPoint
• Demonstrated proficiencies with specific technologies e.g. AdobeSign, KissFlow, Oracle, SAP, SharePoint, etc.

Basic Qualifications

• 5+ years of administrative support experience, ideally within a corporate or government environment
• Prior experience in office management is highly desirable

Core Skills

• Proactive and initiates projects, accepting of new assignments and challenges
• Manage multiple simultaneous projects and meet deadlines
• Capacity to multi-task, prioritize work load and effectively manage time
• Lead by example regarding efficient work habits and professional behavior
• Ability to work in fast-paced, deadline driven environment
• Demonstrate excellent oral and written communication skills
• Work effectively as part of a team and lead a team when required, yet be able to work independently with minimal supervision
• Perform all tasks with attention to detail and review for accuracy.
• Maintain courteous, professional manner in person and on the phone.
• Ability to maintain confidentiality.
• Proficient in Microsoft Office application (Excel, Word, PowerPoint)

📍 Location: Abu Dhabi