Executive Administrative Assistant (UAE Nationals) مساعد إداري تنفيذي
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Key skills for this role
About the Role
The employer is seeking an Executive Administrative Assistant to provide comprehensive administrative and office management support to the Policy and Regulatory Affairs Department.
Key Skills for This Role
Responsibilities
- Manage the daily administrative activities of the Director's Office
- Prepare, review, distribute, and maintain correspondence, reports, presentations, and official documents
- Organize and maintain departmental records, files, and documentation
- Manage calendars, appointments, and meeting schedules
- Coordinate travel arrangements and official engagements when required
- Organize, schedule, and coordinate internal and external meetings
- Attend meetings, record minutes, and follow up on action items
- Liaise with internal departments and external stakeholders on behalf of the Director
- Handle confidential information with discretion and professionalism
Requirements
- Diploma in Business Administration, Office Management, Secretarial Studies, or a related field
- Minimum 2 years of experience in Administration, Executive Assistant roles, Secretarial support, or Office Management
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Professional proficiency in English (written and spoken)
Full Job Posting
Job Purpose
- Responsible for providing comprehensive administrative and office management support to the Policy and Regulatory Affairs Department. The role involves managing the Director's office, coordinating internal and external communications, organizing meetings, maintaining records and documentation, and e
Duties and Responsibilities
- Manage the daily administrative activities of the Director's Office.
- Prepare, review, distribute, and maintain correspondence, reports, presentations, and official documents.
- Organize and maintain departmental records, files, and documentation.
- Ensure compliance with organizational policies, procedures, and administrative standards.
- Prepare periodic administrative reports as required.
- Provide direct administrative support to the Department Director.
- Manage calendars, appointments, and meeting schedules.
- Coordinate travel arrangements and official engagements when required.
- Handle confidential information with discretion and professionalism.
- Organize, schedule, and coordinate internal and external meetings.
- Prepare meeting agendas and supporting documentation.
- Attend meetings, record minutes, and follow up on action items.
Skills
- Strong proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, Outlook
- Proficiency in office management systems and digital tools.
- Excellent document management and record keeping skills.
- Professional proficiency in English (written and spoken).
Qualifications
- Diploma in Business Administration, Office Management, Secretarial Studies, or a related field.
- Minimum 2 years of experience in Administration, Executive Assistant roles, Secretarial support, or Office Management.
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