Emirati Talent - Specialist – Marketing and Communication (Emiratisation)
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Key skills for this role
About the Role
AD Ports Group is seeking a Marketing and Communication Specialist to support events, exhibitions, and marketing activities in Abu Dhabi. The role involves coordinating logistics, managing budgets, and processing procurement.
Key Skills for This Role
Responsibilities
- Plan, coordinate, and support the delivery of assigned Noatum Ports events, exhibitions, sponsorships, and marketing activities from planning to completion
- Coordinate with internal stakeholders, external suppliers, event organizers, and business units to ensure all event requirements are delivered on time and within approved budget
- Maintain an updated global events calendar covering upcoming events, exhibitions, sponsorships, participation status, key deadlines, and assigned actions
- Prepare post event summary reports covering key highlights, costs, logistics feedback, supplier performance, challenges, and improvement recommendations
- Monitor event budgets, timelines, logistics, and delivery risks, and escalate any budget variances, delays, or issues to the team leader in a timely manner
- Coordinate the production of marketing collateral, giveaways, branded materials, brochures, banners, and other communication assets as required
- Ensure all marketing collateral and branded materials are reviewed and approved by the brand team before printing, production, or external use
- Support supplier sourcing by obtaining required quotations, preparing supplier comparisons, and maintaining a clear record of supplier selection rationale
- Coordinate the registration of new suppliers in the AD Ports Group procurement system before initiating any purchase order or service request
- Process purchase orders, vendor payment requests, invoices, and related procurement documentation in line with approved internal timelines and complete requester information
- Maintain a live tracker of open purchase orders, pending approvals, payment requests, supplier invoices, and procurement status updates
- Review open purchase orders on a monthly basis and escalate overdue items, delays, or pending approvals to the team leader within the required timeframe
Requirements
- Bachelor’s degree in business administration, Marketing, Communication, or a related field
- Minimum 2–4 years of experience in a marketing, communications, administrative, or events coordination role
- Demonstrated experience in event coordination and logistics management
- Practical knowledge of procurement processes, supplier management, and purchase order systems
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) — Excel skills at intermediate level or above are essential
- Excellent command of English (written and verbal) — mandatory
- Arabic language skills are required
- Strong organizational skills with attention to detail and ability to manage multiple tasks simultaneously
- Experience supporting digital marketing and website administration tasks is an advantage
- Familiarity with AD Ports Group procurement and financial governance processes is preferred
Full Job Posting
KEY RESPONSIBILITIES
- Plan, coordinate, and support the delivery of assigned Noatum Ports events, exhibitions, sponsorships, and marketing activities from planning to completion.
- Coordinate with internal stakeholders, external suppliers, event organizers, and business units to ensure all event requirements are delivered on time and within approved budget.
- Maintain an updated global events calendar covering upcoming events, exhibitions, sponsorships, participation status, key deadlines, and assigned actions.
- Prepare post event summary reports covering key highlights, costs, logistics feedback, supplier performance, challenges, and improvement recommendations.
- Monitor event budgets, timelines, logistics, and delivery risks, and escalate any budget variances, delays, or issues to the team leader in a timely manner.
- Coordinate the production of marketing collateral, giveaways, branded materials, brochures, banners, and other communication assets as required.
- Ensure all marketing collateral and branded materials are reviewed and approved by the brand team before printing, production, or external use.
- Support supplier sourcing by obtaining required quotations, preparing supplier comparisons, and maintaining a clear record of supplier selection rationale.
- Coordinate the registration of new suppliers in the AD Ports Group procurement system before initiating any purchase order or service request.
- Process purchase orders, vendor payment requests, invoices, and related procurement documentation in line with approved internal timelines and complete requester information.
- Maintain a live tracker of open purchase orders, pending approvals, payment requests, supplier invoices, and procurement status updates.
- Review open purchase orders on a monthly basis and escalate overdue items, delays, or pending approvals to the team leader within the required timeframe.
KNOWLEDGE & SKILLS
- Bachelor’s degree in business administration, Marketing, Communication, or a related field.
- Excellent command of English (written and verbal) — mandatory.
- Arabic language skills are required.
- Minimum 2–4 years of experience in a marketing, communications, administrative, or events coordination role.
- Demonstrated experience in event coordination and logistics management.
- Practical knowledge of procurement processes, supplier management, and purchase order systems.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) — Excel skills at intermediate level or above are essential.
- Strong organizational skills with attention to detail and ability to manage multiple tasks simultaneously.
- Experience supporting digital marketing and website administration tasks is an advantage.
- Familiarity with AD Ports Group procurement and financial governance processes is preferred.
Technical Competencies required for the role
- Event Coordination & Exhibition Logistics
- Marketing Collateral Procurement & Inventory Management
- Purchase Order Processing & Vendor Management
- AD Ports Group Procurement Policies & Compliance
- Microsoft Excel – Budget Tracking & Reporting
- Digital Asset Folder Management & Organization
- Website Content Administration Support
- Project Tracking & Administrative Coordination
- Supplier Sourcing & Quotation Management
- Budget Monitoring & Cost Reporting
- Post Event Reporting & Documentation
- Brand Approval Process & Collateral Sign Off
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