EA and Admin
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
Reinsurance broker seeks a highly organized Executive Assistant & Admin to take end-to-end ownership of office administration, facility management, travel coordination, and executive support.
Key Skills for This Role
Responsibilities
- Take end to end ownership of office administration and facility management
- Maintain high standards across housekeeping, workplace upkeep, repairs, maintenance, and office readiness
- Manage vendors, service providers, procurement requirements, quotations, negotiations, contracts, and delivery follow up
- Coordinate complete domestic and international travel arrangements, including flights, hotels, visas, transportation, itineraries, and last minute changes
- Manage executive calendars, appointments, meetings, reminders, and follow ups with precision
- Coordinate lease and rent renewals, administrative payments, invoices, petty cash, and supporting documentation
- Maintain accurate administration trackers covering contracts, renewals, payments, assets, maintenance, procurement, and vendor commitments
- Anticipate requirements, resolve operational issues, and ensure nothing is delayed because of poor planning or follow through
- Handle sensitive information, leadership requirements, and company matters with absolute confidentiality
- Remain responsive when urgent business or administrative requirements arise outside normal working hours
Requirements
- Minimum 5 years of relevant experience in executive assistance, administration, office management, or facility coordination in the UAE
- Valid UAE driving licence is mandatory
- Strong experience in facility management, vendor coordination, procurement, travel management, payments, and office administration
- Proven ability to manage calendars, meetings, renewals, maintenance requirements, petty cash, invoices, and administrative trackers
- Strong communication, negotiation, coordination, and stakeholder management skills
- Excellent attention to detail, time management, confidentiality, and professional judgement
- Proficiency in Microsoft Office and administrative reporting tools
- Bachelor’s degree in Business Administration, Management, or a related discipline
Full Job Posting
Job Overview
- Executive Assistant & Admin role in DIFC, Dubai. Full time position reporting to Chief Human Resources Officer. Requires a proactive, solution oriented individual who takes ownership.
What You Will Actually Do
- Take end to end ownership of office administration and facility management.
- Maintain high standards across housekeeping, workplace upkeep, repairs, maintenance, and office readiness.
- Manage vendors, service providers, procurement requirements, quotations, negotiations, contracts, and delivery follow up.
- Coordinate complete domestic and international travel arrangements, including flights, hotels, visas, transportation, itineraries, and last minute changes.
- Manage executive calendars, appointments, meetings, reminders, and follow ups with precision.
- Coordinate lease and rent renewals, administrative payments, invoices, petty cash, and supporting documentation.
- Maintain accurate administration trackers covering contracts, renewals, payments, assets, maintenance, procurement, and vendor commitments.
- Anticipate requirements, resolve operational issues, and ensure nothing is delayed because of poor planning or follow through.
- Handle sensitive information, leadership requirements, and company matters with absolute confidentiality.
- Remain responsive when urgent business or administrative requirements arise outside normal working hours.
Non negotiables
- Minimum 5 years of relevant experience in executive assistance, administration, office management, or facility coordination in the UAE.
- Valid UAE driving licence is mandatory.
- Strong experience in facility management, vendor coordination, procurement, travel management, payments, and office administration.
- Proven ability to manage calendars, meetings, renewals, maintenance requirements, petty cash, invoices, and administrative trackers.
- Strong communication, negotiation, coordination, and stakeholder management skills.
- Excellent attention to detail, time management, confidentiality, and professional judgement.
- Proficiency in Microsoft Office and administrative reporting tools.
- Bachelor’s degree in Business Administration, Management, or a related discipline.
What You’ll Get
- A high ownership role with direct exposure to leadership and business operations.
- The opportunity to strengthen and professionalise the company’s administrative function.
- A workplace that values initiative, sound judgement, reliability, and practical problem solving.
- Competitive salary, dews contribution, visa, medical insurance, life insurance, flexible working, annual leave, and performance based rewards.
Compensation
- Pay: AED 6,000 AED 10,000 per month
Work Location
- Work Location: In person
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Manoj Reinsurance Brokers Ltd.
Support Broker
Dubai International Financial Center, UAE
Manoj Reinsurance Brokers Ltd. seeks a Support Broker to assist in end-to-end placement of reinsurance enquiries, coordinating submissions, preparing market presentations, and maintaining placement records. Requires 4+ y
Sr. Officer / Assistant Manager - Claims
Dubai International Financial Center, UAE
Lead end-to-end management of reinsurance claims function, from notification through settlement and recovery. Requires 4-6 years of reinsurance claims experience and a bachelor's degree in a related field.
Officer - Claims
Dubai International Financial Center, UAE
Manoj Reinsurance Brokers seeks a Claims Officer to manage end-to-end reinsurance claims processing. You will handle notifications, finalize claims, follow up with reinsurers, and maintain records. Requires 2-4 years of
Sr. Specialist - HR Operations and Admin
Dubai International Financial Center, UAE
About the Role: The Sr. Specialist - HR Operations & Admin is a key member of the Human Resources team, responsible for overseeing the full spectrum of HR operational activities. This role demands a highly organized, det
Officer - IT
, UAE
About the role The IT Officer is the first point of contact for all technology-related queries and incidents. You will own the timely resolution of support tickets and the smooth operation of the organization's IT infras
Support Broker
Dubai International Financial Center, UAE
Sr. Officer / Assistant Manager - Claims
Dubai International Financial Center, UAE
Officer - Claims
Dubai International Financial Center, UAE
Sr. Specialist - HR Operations and Admin
Dubai International Financial Center, UAE
Officer - IT
, UAE