Document Management Specialist

Minimum Qualifications

• Any of the following combinations of experience (working in a library, content management or other electronic technical document management environment) and completed education (in Library Science, Information Management or directly related field): High school diploma/GED with five (5) years of experience. Associate's degree with three (3) years of experience. Bachelor's degree with one (1) year of experience. What additional skills and experience would be helpful in this job (desired qualifications): Experience with public sector, construction and/or transportation document management. Experience with Application Xtender, Arbortext/Windchill/Titania, SharePoint, MS Visio, Power BI and/or eBuilder. Understanding of asset lifecycle management (acquisition, maintenance, disposal) and related documentation. Knowledge of principles of asset management documentation, files, record drawings, GIS. Experience with local, state or federal document management requirements. Ability to promote an equitable, positive and respectful work environment that values cultural and diversity among all employees. What knowledge, skills and abilities you should have within the first six months on the job: Knowledge of electronic document management systems. Skilled in the use of print and on-line information resources, strong technical expertise. Strong organizational skills including detail, accuracy and work priority assignment. Strong technical writing skills. Able to prepare and update document templates, procedures and user guides to support team consistency. Ability to work both collaboratively and independently depending upon needs; self-motivated. Ability to problem solve issues. Knowledge of issues and trends in information storage and retrieval and web technology. Ability to build and maintain collaborative working relationships with support staff, technical professional staff and management. What you can expect from us: We offer the opportunity to make a difference and positively influence the Twin Cities metropolitan area. We encourage our employees to develop their skills through on-site training and tuition reimbursement. We provide a competitive salary, excellent benefits and a good work/life balance. More about wh y y ou should j oin us!
• Any of the following combinations of experience (working in a library, content management or other electronic technical document management environment) and completed education (in Library Science, Information Management or directly related field):
• High school diploma/GED with five (5) years of experience.
• Associate's degree with three (3) years of experience.
• Bachelor's degree with one (1) year of experience.

What additional skills and experience would be helpful in this job (desired qualifications)

• Experience with public sector, construction and/or transportation document management.
• Experience with Application Xtender, Arbortext/Windchill/Titania, SharePoint, MS Visio, Power BI and/or eBuilder.
• Understanding of asset lifecycle management (acquisition, maintenance, disposal) and related documentation.
• Knowledge of principles of asset management documentation, files, record drawings, GIS.
• Experience with local, state or federal document management requirements.
• Ability to promote an equitable, positive and respectful work environment that values cultural and diversity among all employees.

What knowledge, skills and abilities you should have within the first six months on the job

• Knowledge of electronic document management systems.
• Skilled in the use of print and on-line information resources, strong technical expertise.
• Strong organizational skills including detail, accuracy and work priority assignment.
• Strong technical writing skills.
• Able to prepare and update document templates, procedures and user guides to support team consistency.
• Ability to work both collaboratively and independently depending upon needs; self-motivated.
• Ability to problem solve issues.
• Knowledge of issues and trends in information storage and retrieval and web technology.
• Ability to build and maintain collaborative working relationships with support staff, technical professional staff and management.
• We offer the opportunity to make a difference and positively influence the Twin Cities metropolitan area.
• We encourage our employees to develop their skills through on-site training and tuition reimbursement.
• We provide a competitive salary, excellent benefits and a good work/life balance.

Other Qualifications

• Union/Grade: Non Represented Grade E FLSA Status: Non-Exempt Safety Sensitive: No Work Environment: You would perform your work in a standard office setting. Work may sometimes require travel between your primary work site and other sites. This is a hybrid role. Steps of the selection process: 1. We review your minimum qualifications, education and experience. 2. We rate your education and experience 3. We conduct a structured panel interview 4. We conduct selection interview(s) with final candidate/s. Once you have successfully completed the steps above, then: If you are new to the Metropolitan Council, you must pass a drug test (safety sensitive positions only), and a background check which verifies education, employment, and criminal history. A driving record check and/or physical may be conducted if applicable to the job. If you have a criminal conviction, you do not automatically fail. The Metropolitan Council considers felony, gross misdemeanor and misdemeanor convictions on a case-by-case basis, based on whether they are related to the job and whether the candidate has demonstrated adequate rehabilitation. If you are already an employee of the Metropolitan Council, you must pass a drug test (if moving from a non-safety sensitive position to a safety sensitive position) and criminal background check if the job you're applying for is safety sensitive, is a supervisory or management job, is in the Finance, Information Services, Audit, or Human Resources departments, or has access to financial records, files/databases, cash, vouchers or transit fare cards. A driving record check and/or physical may be conducted if applicable to the position. IMPORTANT: If you make a false statement or withhold information, you may be barred from job consideration. The Metropolitan Council is an Equal Opportunity, Affirmative Action, and veteran-friendly employer. The Council is committed to a workforce that reflects the diversity of the region and strongly encourages persons of color, members of the LGBTQ community, individuals with disabilities, women, and veterans to apply. If you have a disability that requires accommodation during the selection process, please email HR-OCCHealth@metc.state.mn.us .

Benefits

• We believe our employees are a key to our agency's success! In order to attract and retain high quality employees, the Council provides a highly competitive benefits package both in choice and coverage levels. Some highlights about our benefits are listed below: Guaranteed monthly retirement income through Minnesota State Retirement System pension fund Opportunity to save additional funds for retirement on a tax-deferred basis through a voluntary deferred compensation (457) plan Two or more medical plans from which to choose, with employer contribution towards premiums over 80% Dental insurance, life insurance and vision insurance The following benefits are provided to all employees as part of working for the Council. You will have access to free: Well@Work clinic bus/rail pass valued at over $1200 per year parking at many job locations fitness centers at many job locations Employee Assistance Program extensive health and wellness programs and resources
• Guaranteed monthly retirement income through Minnesota State Retirement System pension fund Opportunity to save additional funds for retirement on a tax-deferred basis through a voluntary deferred compensation (457) plan Two or more medical plans from which to choose, with employer contribution towards premiums over 80% Dental insurance, life insurance and vision insurance
• Opportunity to save additional funds for retirement on a tax-deferred basis through a voluntary deferred compensation (457) plan Two or more medical plans from which to choose, with employer contribution towards premiums over 80% Dental insurance, life insurance and vision insurance
• Two or more medical plans from which to choose, with employer contribution towards premiums over 80% Dental insurance, life insurance and vision insurance
• Dental insurance, life insurance and vision insurance
• Well@Work clinic bus/rail pass valued at over $1200 per year parking at many job locations fitness centers at many job locations Employee Assistance Program extensive health and wellness programs and resources
• bus/rail pass valued at over $1200 per year parking at many job locations fitness centers at many job locations Employee Assistance Program extensive health and wellness programs and resources
• parking at many job locations fitness centers at many job locations Employee Assistance Program extensive health and wellness programs and resources
• fitness centers at many job locations Employee Assistance Program extensive health and wellness programs and resources
• Employee Assistance Program extensive health and wellness programs and resources
• extensive health and wellness programs and resources

Supplemental Questions