Document Controller - UAE National
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Key skills for this role
About the Role
Wood is recruiting a Document Controller – UAE National for a Major Onshore Brownfield Project in Sharjah, UAE. This entry-level role involves supporting project teams with document control, filing, distribution, and maintenance.
Key Skills for This Role
Responsibilities
- Assist with the registration, filing, and distribution of project documents in line with company procedures
- Maintain accurate records of incoming and outgoing documentation
- Ensure documents are correctly version controlled and archived
- Support the setup and maintenance of project document registers
- Support communication between project teams, vendors, and clients regarding documentation
- Assist in tracking document status and following up on outstanding submissions
- Support meeting documentation, including distribution of minutes and action lists
- Upload, manage, and retrieve documents from the Electronic Document Management System (EDMS)
- Ensure all documentation complies with project quality and audit requirements
- Assist with audits by providing requested documentation and records
- Learn document control best practices, project workflows, and system usage
- Actively seek feedback and demonstrate continuous improvement
Requirements
- Bachelor’s degree or Diploma in Business Administration, Information Management, Engineering, IT or a related field
- Fresh graduate or up to 1 year of experience (internship experience is an advantage)
- Proficiency in MS Office (Word, Excel, Outlook)
- UAE National
Full Job Posting
Overview
- Wood is recruiting for a Document Controller – UAE National to join its UAE Business Unit focusing on ensuring that all accounting entries are prepared accurately and in line with corporate deadlines for a Major Onshore Brownfield Project in Sharjah, UAE.
- This role is a full time office based role in Sharjah, UAE.
Key Objectives
- Assist with the registration, filing, and distribution of project documents in line with company procedures.
- Maintain accurate records of incoming and outgoing documentation.
- Ensure documents are correctly version‑controlled and archived.
- Support the setup and maintenance of project document registers.
- Support communication between project teams, vendors, and clients regarding documentation.
- Assist in tracking document status and following up on outstanding submissions.
- Support meeting documentation, including distribution of minutes and action lists.
- Upload, manage, and retrieve documents from the Electronic Document Management System (EDMS).
- Ensure all documentation complies with project quality and audit requirements.
- Assist with audits by providing requested documentation and records.
- Learn document control best practices, project workflows, and system usage.
- Actively seek feedback and demonstrate continuous improvement.
Qualification
- Bachelor’s degree or Diploma in: Business Administration / Information Management / Engineering / IT or a related field
- Fresh graduate or up to 1 year of experience (internship experience is an advantage)
- Proficiency in MS Office (Word, Excel, Outlook)
- Exposure to document management systems is an advantage but not required
What We Offer
- Entry‑level role designed for UAE National graduates
- Structured training and on‑the‑job mentoring
- Exposure to professional project and engineering environments
- Clear career development path in Document Control / Project Administration
- Supportive, inclusive, and professional work culture
Ideal Candidate
- A motivated UAE National graduate who is highly organized, detail‑focused, and eager to develop a career in document control and project support, with a strong commitment to learning and professional growth.
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