Document Controller - UAE National
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Key skills for this role
About the Role
Wood is seeking a UAE National graduate for an entry-level Document Controller role based in Sharjah. The role involves supporting project teams with document control, filing, distribution, and maintenance in accordance with company procedures.
Key Skills for This Role
Responsibilities
- Assist with registration, filing, and distribution of project documents
- Maintain accurate records of incoming and outgoing documentation
- Ensure documents are correctly version controlled and archived
- Support setup and maintenance of project document registers
- Support communication between project teams, vendors, and clients regarding documentation
- Assist in tracking document status and following up on outstanding submissions
- Support meeting documentation, including distribution of minutes and action lists
- Upload, manage, and retrieve documents from the Electronic Document Management System (EDMS)
- Ensure all documentation complies with project quality and audit requirements
- Assist with audits by providing requested documentation and records
Requirements
- Bachelor's degree or Diploma in Business Administration, Information Management, Engineering, IT or related field
- Fresh graduate or up to 1 year of experience (internship experience is an advantage)
- Proficiency in MS Office (Word, Excel, Outlook)
- UAE National
Full Job Posting
Overview
- Wood is recruiting for a Document Controller – UAE National to join its UAE Business Unit focusing on ensuring that all accounting entries are prepared accurately and in line with corporate deadlines for a Major Onshore Brownfield Project in Sharjah, UAE.
- This role is a full time office based role in Sharjah, UAE.
- The Graduate Document Controller will support project teams by ensuring all project documents are accurately controlled, stored, distributed, and maintained in accordance with company and client procedures. Training will be provided.
Key Objectives
- Assist with the registration, filing, and distribution of project documents in line with company procedures.
- Maintain accurate records of incoming and outgoing documentation.
- Ensure documents are correctly version‑controlled and archived.
- Support the setup and maintenance of project document registers.
- Support communication between project teams, vendors, and clients regarding documentation.
- Assist in tracking document status and following up on outstanding submissions.
- Support meeting documentation, including distribution of minutes and action lists.
- Upload, manage, and retrieve documents from the Electronic Document Management System (EDMS).
- Ensure all documentation complies with project quality and audit requirements.
- Assist with audits by providing requested documentation and records.
- Learn document control best practices, project workflows, and system usage.
- Actively seek feedback and demonstrate continuous improvement
Qualification
- Bachelor’s degree or Diploma in: Business Administration / Information Management / Engineering / IT or a related field
- Fresh graduate or up to 1 year of experience (internship experience is an advantage)
- Proficiency in MS Office (Word, Excel, Outlook)
- Exposure to document management systems is an advantage but not required
What We Offer
- Entry‑level role designed for UAE National graduates
- Structured training and on‑the‑job mentoring
- Exposure to professional project and engineering environments
- Clear career development path in Document Control / Project Administration
- Supportive, inclusive, and professional work culture
Ideal Candidate
- A motivated UAE National graduate who is highly organized, detail‑focused, and eager to develop a career in document control and project support, with a strong commitment to learning and professional growth.
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