Document Controller (UAE National)

Overview

Job Description

1. **Document Management System

• Implement and maintain a comprehensive document management system to manage all project documents.
• Ensure the system is user-friendly and accessible to all authorized personnel.
• 1. **Document Control**
• Receive, review, and register all incoming and outgoing project documents.
• Ensure documents are complete, accurate, and comply with project standards before filing and distribution.
• Control and monitor the flow of documents in and out of the organization.
• 1. **Document Distribution**
• Distribute documents to the relevant parties promptly and efficiently.
• Track and manage document review and approval processes.
• Ensure that only the most current and approved documents are distributed and used.
• 1. **Document Storage and Retrieval**
• Organize and maintain physical and electronic document storage systems.
• Ensure that documents are easily retrievable and secure from unauthorized access.
• Maintain an archive of project documents for future reference.
• 1. **Revision Control**
• Manage and control document revisions, ensuring all changes are tracked and documented.
• Maintain a register of document revisions and ensure that all stakeholders are aware of updates.
• 1. **Compliance and Standards**
• Ensure all documents comply with relevant legal, regulatory, and project-specific standards.
• Regularly review and update document control procedures to align with best practices and standards.
• 1. **Reporting**
• Generate regular reports on the status of document control activities.
• Provide document status updates to project managers and other stakeholders.
• 1. **Coordination and Communication**
• Coordinate with project teams, clients, subcontractors, and other stakeholders to ensure effective document control.
• Communicate document control processes and requirements clearly and effectively.

Qualifications

• Bachelor's degree in business administration / information management or related field
• 2 to 5 years of experience

Additional Information

• Must be a UAE National with Family book
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and document management software.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.