Document Controller ( UAE National )
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Key skills for this role
About the Role
Egis seeks a Document Controller for Waagner Biro Bridge Services in Abu Dhabi. The role involves organizing, maintaining, and managing company documents, ensuring compliance with policies and regulatory requirements.
Key Skills for This Role
Responsibilities
- Organize, maintain, and manage all company documents and records using established filing systems and document control software
- Implement and enforce document control procedures to ensure compliance with organizational policies and regulatory requirements
- Perform data entry and maintain accurate records in databases and management systems
- Create and update document indexes, catalogs, and retrieval systems for efficient access and distribution
- Monitor document expiration dates and coordinate timely renewal or archival of records
- Ensure confidentiality and security of sensitive documents through proper handling and storage protocols
- Prepare and distribute documents to authorized personnel while maintaining detailed distribution logs
- Conduct regular audits of document storage areas to verify compliance with control standards
- Collaborate with department heads to understand documentation needs and customize control procedures
- Generate reports on document management activities and identify opportunities for process improvement
- Respond to document requests and provide retrieval support to internal stakeholders
Requirements
- Minimum 2 4 years of professional experience in document control, records management, or related administrative role
- Proficiency with Microsoft Office applications (Word, Excel, Outlook)
- Experience with document management systems and database software
- Strong organizational and time management skills
- Exceptional attention to detail and accuracy in data entry and record keeping
- Excellent written and verbal communication skills in English
- Ability to work independently and maintain confidentiality
- Knowledge of document control procedures and best practices
- Must have a valid UAE Family Book
Full Job Posting
Company Overview
- Waagner Biro Bridge Services is a leading engineering and construction company in the UAE, with over 50 years of experience delivering specialized infrastructure, bridge, and maintenance solutions.
- Backed by a highly experienced team of civil, mechanical, structural, and electrical engineers, the company offers end to end project delivery.
Job Description
- Organize, maintain, and manage all company documents and records using established filing systems and document control software.
- Implement and enforce document control procedures to ensure compliance with organizational policies and regulatory requirements.
- Perform data entry and maintain accurate records in databases and management systems with precision.
- Create and update document indexes, catalogs, and retrieval systems for efficient access and distribution.
- Monitor document expiration dates and coordinate timely renewal or archival of records.
- Ensure confidentiality and security of sensitive documents through proper handling and storage protocols.
- Prepare and distribute documents to authorized personnel while maintaining detailed distribution logs.
- Conduct regular audits of document storage areas to verify compliance with control standards.
- Collaborate with department heads to understand documentation needs and customize control procedures accordingly.
- Generate reports on document management activities and identify opportunities for process improvement.
- Respond to document requests and provide retrieval support to internal stakeholders in a timely manner.
Qualifications
- Minimum 2 4 years of professional experience in document control, records management, or related administrative role.
- Proficiency with Microsoft Office applications (Word, Excel, Outlook).
- Experience with document management systems and database software.
- Strong organizational and time management skills with ability to prioritize multiple tasks.
- Exceptional attention to detail and accuracy in data entry and record keeping.
- Excellent written and verbal communication skills in English.
- Ability to work independently and maintain confidentiality of sensitive information.
- Knowledge of document control procedures and best practices.
- Understanding of compliance requirements and regulatory standards.
- Preferred: Experience with document control software or enterprise content management systems.
- Preferred: Familiarity with ISO standards or quality management systems.
- Preferred: Experience in a corporate, regulated, or government environment.
Additional Information
- Must have a valid UAE Family Book.
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