Document Controller (Swedish Speaker)
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Key skills for this role
About the Role
Boskalis is seeking a Document Controller for their Abu Dhabi office, requiring Swedish language skills. The role involves managing documentation flow using SharePoint, ensuring compliance, and providing training.
Key Skills for This Role
Responsibilities
- Proactively advise project , tender and department heads on activities related to agreed document processes.
- Communication, registration, and maintenance of organizational and client documentation using EDMS (SharePoint or similar).
- Coordinate and perform all activities concerning the assigned Document Management System(s), ensuring information is accurate and up to date.
- Verify compliance of Document Management plan and procedures by assessing implementation in projects and departments.
- Installing SharePoint environment, applications, creating libraries and pages.
- Troubleshooting SharePoint related issues.
- Adding users and controlling access to site pages and libraries.
- SharePoint training for end users and newly hired document controllers.
Requirements
- Bachelor’s degree in business administration, IT, record management or relevant.
- Maximum 3 5 years’ relevant work experience, preferably in a multinational company, multicultural environment.
- Advanced skills in ICT Office applications (MS Excel and SharePoint).
- Good command of English (written and spoken).
- Swedish language skills (preferred).
Full Job Posting
Job Description
- Make your mark as a document controller at our Abu Dhabi branch office.
- The document controller ensures a structured documentation flow throughout projects using a document management system (SharePoint) and in accordance with the agreed procedures.
- We are looking for a sociable, service oriented, and detail oriented team player with the ambition to grow in the field of document control. If you speak Swedish, you may be exactly who we are looking for.
Your Responsibilities As a Document Controller Are
- Proactively advise project , tender and department heads on activities related to agreed document processes at the organizational level, as well as at project and tender levels.
- Communication, registration, and maintenance of organizational and client documentation using the applicable Electronic Document Management Systems (Sharepoint or similar).
- Coordinate and perform all activities concerning and surrounding the assigned Document Management System(s), ensuring that the information is accurate and up to date. Proactively follow up with document owners to maintain this.
- Verify compliance of Document Management plan and procedures by assessing the level of implementation in projects and departments and adjusting where needed.
- Installing SharePoint environment, applications, creating libraries and creating page.
- Troubleshooting SharePoint related issues.
- Adding users and controlling access to the site pages and libraries.
- SharePoint training for the end user and newly hired document controllers.
Your Qualities And Experience
- A bachelor’s degree in business administration, IT, record management or relevant.
- Maximum 3 5 years’ relevant work experience, preferably in a multinational company, multicultural environment.
- Advanced skills in ICT Office applications is a must (MS Excel and Sharepoint)
- Good command of English (written and spoken).
What you can expect
- A dynamic environment: A job where you can make an impact, as part of a diverse, international team of experts
- Rewarding conditions: Besides a competitive salary, you are entitled to 30 days of paid holiday after 6 months of work (Bachelor employment contract). Health insurance provided by company. Tickets provided by company.
- Career development: Plenty of opportunities to realize your full potential. Challenge yourself with (online) courses in our Boskalis academy.
Extra information
- Your team: You will be part of the Abu Dhabi office and you will also work closely together with the quality team.
- Where you will work: You will work from our beautiful office in Abu Dhabi.
- Fulltime/ part time job: The position of document controller is a fulltime job.
- Next steps: Apply easily by completing the online application form. Interviews are held online or in the office.
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