Document Controller (Swedish Speaker)
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Key skills for this role
About the Role
Boskalis seeks a Document Controller for its Abu Dhabi office to manage structured documentation flow using SharePoint, ensure compliance with procedures, and provide training. Requires a bachelor's degree, 3-5 years of relevant experience, advanced SharePoint skills, and fluency in English and Swedish.
Key Skills for This Role
Responsibilities
- Proactively advise project , tender and department heads on activities related to agreed document processes at the organizational level, as well as at project and tender levels
- Communication, registration, and maintenance of organizational and client documentation using the applicable Electronic Document Management Systems (SharePoint or similar)
- Coordinate and perform all activities concerning and surrounding the assigned Document Management System(s), ensuring that the information is accurate and up to date
- Proactively follow up with document owners to maintain accurate information
- Verify compliance of Document Management plan and procedures by assessing the level of implementation in projects and departments and adjusting where needed
- Installing SharePoint environment, applications, creating libraries and creating page
- Troubleshooting SharePoint related issues
- Adding users and controlling access to the site pages and libraries
- SharePoint training for the end user and newly hired document controllers
Requirements
- Bachelor’s degree in business administration, IT, record management or relevant
- Maximum 3 5 years’ relevant work experience, preferably in a multinational company, multicultural environment
- Advanced skills in ICT Office applications (MS Excel and SharePoint)
- Good command of English (written and spoken)
- Fluency in Swedish
Full Job Posting
How you can make your mark
- Make your mark as a document controller at our Abu Dhabi branch office.
- The document controller ensures a structured documentation flow throughout projects using a document management system (SharePoint) and in accordance with the agreed procedures.
- This enables the organization to continuously manage the information.
- Execute and maintain the agreed document management procedures in line with company guidelines and standards.
- The document controller will provide training for all users of SharePoint.
- We are looking for a sociable, service oriented, and detail oriented team player with the ambition to grow in the field of document control.
- If you speak Swedish, you may be exactly who we are looking for.
Your responsibilities as a document controller are
- Proactively advise project , tender and department heads on activities related to agreed document processes at the organizational level, as well as at project and tender levels.
- Communication, registration, and maintenance of organizational and client documentation using the applicable Electronic Document Management Systems (Sharepoint or similar).
- Coordinate and perform all activities concerning and surrounding the assigned Document Management System(s), ensuring that the information is accurate and up to date. Proactively follow up with document owners to maintain this.
- Verify compliance of Document Management plan and procedures by assessing the level of implementation in projects and departments and adjusting where needed.
- Installing SharePoint environment, applications, creating libraries and creating page.
- Troubleshooting SharePoint related issues.
- Adding users and controlling access to the site pages and libraries.
- SharePoint training for the end user and newly hired document controllers.
Your qualities and experience
- A bachelor’s degree in business administration, IT, record management or relevant.
- Maximum 3 5 years’ relevant work experience, preferably in a multinational company, multicultural environment.
- Advanced skills in ICT Office applications is a must (MS Excel and Sharepoint)
- Good command of English (written and spoken).
We offer
- A dynamic environment: A job where you can make an impact, as part of a diverse, international team of experts
- Rewarding conditions: Besides a competitive salary, you are entitled to 30 days of paid holiday after 6 months of work (Bachelor employment contract). Health insurance provided by company. Tickets provided by company.
- Career development: Plenty of opportunities to realize your full potential. Challenge yourself with (online) courses in our Boskalis academy.
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