Document Controller
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Key skills for this role
About the Role
We are seeking an experienced Document Controller to manage and control all project documentation for a high-end hospitality development (resort and hotel). The role involves ad.
Key Skills for This Role
Responsibilities
- Manage all incoming and outgoing project documentation using ACONEX EDMS
- Maintain and administer document control workflows, numbering systems, and revision control
- Coordinate with design client, contractors, hotel operators, and internal teams for timely document submission and approval
- Monitor document review cycles and provide status reports to project management
- Maintain accurate registers, transmittals, distribution matrices, and archiving structures
- Support and train project team members on ACONEX usage and document control procedures
- Participate in internal and external audits to ensure compliance with client requirements and QA/QC standards
- Prepare handover documentation sets, as built records, and closeout documentation packages
Requirements
- 8 10 years of document control experience on large construction or hospitality projects
- Experience with ACONEX EDMS
- Knowledge of document control workflows, numbering systems, and revision control
- Ability to coordinate with design client, contractors, hotel operators, and internal teams
Full Job Posting
Overview
- We are seeking an experienced Document Controller to manage and control all project documentation for a high end hospitality development (resort and hotel).
- The role involves administering ACONEX EDMS, ensuring full compliance with project and client requirements, and supporting multidisciplinary teams through accurate, timely, and secure document management.
- This position requires 8 10 years of document control experience on large construction or hospitality projects.
What You'll Be Doing
- Manage all incoming and outgoing project documentation (drawings, specifications, RFIs, submittals, correspondence) using ACONEX EDMS in line with project procedures.
- Maintain and administer document control workflows, numbering systems, and revision control to ensure only current, approved documents are in circulation.
- Coordinate with design client, contractors, hotel operators, and internal teams to ensure timely submission, review, and approval of documents.
- Monitor document review cycles, follow up on overdue actions, and provide regular status reports and logs to project management.
- Maintain accurate and audit ready registers, transmittals, distribution matrices, and archiving structures for all hospitality project records.
- Support and train project team members on ACONEX usage, document control procedures, and best practices specific to hospitality projects.
- Participate in internal and external audits, ensuring full compliance with client requirements, contractual obligations, and QA/QC standards.
- Prepare handover documentation sets, as built records, and closeout documentation packages for resort and hotel operations.
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