Document Controller

Position Overview

Position Details

• The position is based in Riyadh, Saudi Arabia.
• The department is Projects / Operations.
• The employment type is full-time.

Key Responsibilities

• Manage technical, engineering, commercial, and administrative project documentation.
• Receive, register, classify, distribute, and track incoming and outgoing documents.
• Maintain document registers, logs, transmittals, and revision records.
• Control revisions and ensure the latest approved documents are available to project teams.
• Coordinate submissions and retrieval between CSI, clients, consultants, contractors, and other stakeholders.
• Prepare transmittals for drawings, reports, technical submissions, method statements, inspection documents, and project deliverables.
• Track reviews and approvals and follow up on pending submissions.
• Maintain electronic and hard-copy filing systems.
• Support inspection, testing, commissioning, handover, and close-out documentation.
• Maintain records of RFIs, submittals, reports, drawings, approvals, correspondence, and meeting minutes.
• Identify missing, incomplete, overdue, obsolete, or superseded documentation and archive records appropriately.
• Generate periodic document control reports and support compliance with company, client, and project procedures.

Required Qualifications

• Diploma or Bachelor’s degree in Business Administration, Information Management, Engineering, or a related field.
• At least 3 years of Document Controller experience, preferably in MEP, construction, engineering, testing and commissioning, or infrastructure projects.
• Good understanding of document control processes and project documentation.
• Experience with document registers, transmittals, revision control, and tracking systems.
• Strong proficiency in Microsoft Office, particularly Excel and Word.
• Good written and verbal communication skills in English.
• Strong attention to detail and organizational skills.
• Ability to manage multiple documents, priorities, and deadlines in a fast-paced project environment.

Preferred Skills

• Experience with SharePoint, Aconex, Autodesk Construction Cloud, Procore, or similar systems is advantageous.
• Knowledge of MEP and testing and commissioning documentation is preferred.
• Familiarity with engineering drawings, technical reports, inspection records, and commissioning documentation is preferred.
• Experience working with consultants, contractors, and clients is preferred.
• Strong follow-up and coordination skills are preferred.
• Ability to work independently and within a multidisciplinary project team is preferred.
• Knowledge of document numbering and project filing standards is preferred.

Key Competencies

What We Offer

• The role offers exposure to major MEP, infrastructure, testing, and commissioning projects.
• The company describes a professional and collaborative working environment.
• Career development and growth opportunities are offered.