Document Controller
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Key skills for this role
About the Role
Parsons is looking for a Document Controller to oversee document and data control for a multi-billion dollar mega-project in Riyadh. The role involves establishing and managing document control processes, systems, and governance across the PMO, PMCs, contractors, and stakeholders.
Key Skills for This Role
Responsibilities
- Ensure the Document Control Procedure is strictly followed by the PMO and PMCs, updating as needed
- Oversee and optimize the Electronic Document Management System (EDMS) for the entire master program
- Create, implement, and maintain efficient automated workflows for program documentation within the EDMS
- Generate and distribute weekly log reports tracking outstanding and overdue actions
- Lead training programs for PMO team members, PMCs, and stakeholders on EDMS protocols
- Author comprehensive documentation standards, guidelines, and manuals
Requirements
- Bachelor’s degree in Business Administration, Information Management, or related field
- 5 years of progressive experience in document control management on large scale infrastructure or mega projects
- Proven ability to train diverse teams on EDMS platforms and SharePoint
- Strong written and verbal communication skills
- High proficiency in MS Office Suite and enterprise document management systems
- PMP certification preferred
- Professional certification in document control (e.g., Certified Document Controller, ISO 9001 Lead Auditor) preferred
Full Job Posting
Job Description
- Parsons is looking for a Document Controller to oversee the complete document and data control lifecycle for a multi billion dollar mega project in Riyadh.
- Responsible for establishing, implementing, and managing robust document control processes, systems, and governance across the entire PMO, PMCs, contractors, and external stakeholders.
What You'll Be Doing
- Enforce Governance: Ensure the Document Control Procedure is strictly followed by the PMO and PMCs, updating the procedure as the program evolves.
- System Management: Oversee and optimize the Electronic Document Management System (EDMS) for the entire master program.
- Workflow Design: Create, implement, and maintain efficient automated workflows for program documentation within the EDMS.
- Performance Reporting: Generate and distribute weekly log reports tracking outstanding and overdue actions to maintain PMO accountability.
- Capacity Building: Lead training programs for PMO team members, PMCs, and stakeholders on EDMS protocols and best practices.
- Standardization: Utilize your experience in procedure writing to author comprehensive documentation standards, guidelines, and manuals.
What Required Skills You'll Bring
- Education: Bachelor’s degree or equivalent in Business Administration, Information Management, or a related field.
- Experience: 5 years of progressive experience in document control management, specifically on large scale infrastructure or mega projects.
- Mentorship: Proven willingness and ability to share knowledge and train diverse teams on EDMS platforms and SharePoint.
- Communication: Strong written and verbal communication skills to effectively collaborate with PMO leadership and external stakeholders.
- Tech Stack: High proficiency in MS Office Suite (Word, Excel, Outlook) and advanced familiarity with enterprise document management systems.
What Desired Skills You'll Bring
- Leadership: Self motivated drive to align the EDMS strategies of the PMO, PMCs, and supply chain partners.
- Credentials: PMP certification is highly preferred to align with PMO methodologies.
- Certifications: Professional certification in document control (e.g., Certified Document Controller, ISO 9001 Lead Auditor) or records management.
- Compliance: Strong knowledge of international legal, regulatory, and governmental document retention requirements.
- Integration: Familiarity with integrating document control systems with broader Project Management Office tools and Enterprise Resource Planning (ERP) software.
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