Document Controller - MEP
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Key skills for this role
About the Role
Al Khayyat Investments is seeking a Document Controller - MEP to support project teams in Abu Dhabi. The role involves maintaining document registers, preparing submissions, and coordinating with consultants.
Key Skills for This Role
Responsibilities
- Maintain and update the Document Control Register for procurement, materials, shop drawings, as built documents, and variations
- Prepare and submit project related documents for consultant approval, including material submittals, shop drawings, method statements, and ITP
- Assist the MEP Manager in procuring materials by generating Material Requisitions and obtaining quotations
- Prepare price comparison and compliance statements for materials
- Review, correct, and resubmit documents within required timeframe
- Schedule and attend regular site coordination meetings, prepare agendas, and document minutes
- Coordinate between site and office teams to ensure technical support
- Prepare completion document submissions such as as built drawings and O&M manuals
Requirements
- Bachelor's degree or equivalent experience
- At least 1 year of relevant experience
- Proficiency in Microsoft Office and report preparation
- Strong communication, time management, and negotiation skills
Full Job Posting
Job Purpose
- To support the project team in ensuring effective coordination throughout the drafting, design, and submission/approval processes within the project.
Key Accountabilities
- Maintain and update the Document Control Register (logs) for procurement, materials, shop drawings, as built documents, and variations to ensure clarity on project document status.
- Prepare and submit project related documents for consultant approval, including material submittals, shop drawings, method statements, Health and Safety statements, Risk Assessments, and ITP for all related scope of works.
- Assist the MEP Manager in procuring materials by generating Material Requisitions with complete information (specifications, drawings, Bill of Quantities), and obtaining at least three quotations per item.
- Prepare price comparison statements for quotations versus the project budget, and compliance statements for proposed materials against project specifications. Obtain internal approval from authorized managers before submitting for final approval.
- Review, correct, and resubmit documents with comments within the required timeframe, ensuring follow up for timely approval.
- Schedule and attend regular site coordination meetings, prepare meeting agendas, and document minutes. Track and close out all action items from the meetings.
- Coordinate between the site and office teams to ensure technical support is provided effectively.
- Prepare completion document submissions, such as as built drawings and Operation & Maintenance manuals, and follow up for final approval at the project completion stage.
Experience & Qualifications
- Minimum Qualification: Bachelor's degree or equivalent experience
- Minimum Experience: At least 1 year of relevant experience
Skills, Knowledge & Abilities
- Job Specific Skills: Proficiency in Microsoft Office, report preparation
- Generic Skills: Strong communication, time management, and negotiation skills
Financials & Decision Making Authority
- Financial Scope: None
- Reporting Staff: None
- Decision Making Authority: None
Working Environment & Communication
- Working Environment: Office and project site based
- Internal Relationships: Technical Office, Projects, Estimation, Contract & Procurement, Maintenance, and Nursery departments
- External Relationships: Main contractors/clients, consultants, suppliers, and manufacturers
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