Document Controller

Overview

Document Controller

Responsibilities

• Receive, log, index, upload, and maintain project documents in the document management system / common data environment.
• Maintain proper version control and ensure that only current approved documents are available for use.
• Prepare and track document transmittals, submittals, approval logs, and document registers.
• Update document registers and configuration lists regularly and provide status reports when required.
• Support document audits by retrieving required records and maintaining proper audit trails.
• Report overdue documents, missing signatures, incomplete records, or document control issues.
• Support the preparation of files and folders required for final handover documentation.
• Coordinate with internal teams to ensure smooth document flow, proper filing, and timely document updates.
• Assist in maintaining document backup, archiving, and repository organization as directed.
• Ensure documents are complete, properly named, filed, and accessible to authorized users.

Qualifications

• Bachelor’s degree in Engineering, Information Management, Science, or a related field.
• Minimum
• 7 years of experience
• in document control within engineering, construction, or project-based environments.
• Experience with EDMS / CDE platforms such as

Aconex, OpenText, Oracle, SharePoint

• , or similar systems.
• Good knowledge of document registers, transmittals, version control, submittal logs, approval logs, and filing structures.
• High attention to detail and ability to manage repetitive documentation tasks accurately.
• Good communication and coordination skills.
• Ability to meet deadlines and proactively resolve document filing or tracking issues.
• Certification in document management is an advantage.