Document Controller Lead - Saudi National

Overview

What You'll Be Doing;

• Establish and maintain project document control systems, processes, and procedures in accordance with project and client requirements.
• Manage the receipt, registration, distribution, tracking, filing, and archiving of all project documentation.
• Ensure all incoming and outgoing documents are properly controlled, logged, and transmitted in a timely manner.
• Maintain document numbering systems, revision controls, and document workflows.
• Administer and maintain electronic document management systems (EDMS) and ensure data accuracy and integrity.
• Ensure compliance with company standards, project procedures, and quality management requirements.
• Monitor document control activities to ensure alignment with contractual and regulatory obligations.
• Support audits and ensure all records are maintained in an audit-ready condition.
• Coordinate with engineering, construction, procurement, commercial, and client teams regarding document submissions and approvals.
• Serve as the focal point for document control matters between contractors, consultants, and stakeholders.
• Track document review cycles and follow up on overdue submissions and approvals.
• Facilitate efficient communication and information flow across project teams.
• Prepare regular reports on document status, submission logs, outstanding actions, and workflow performance.
• Monitor KPIs related to document turnaround times and compliance metrics.
• Provide accurate reporting to project management and stakeholders.
• Identify bottlenecks and recommend process improvements.
• Lead and supervise document controllers and administrative support staff.
• Provide training and guidance on document control procedures and systems.
• Allocate workload effectively and ensure team productivity and quality standards are maintained.
• Promote a culture of accuracy, accountability, and continuous improvement.
• Ensure proper maintenance and archiving of all project records throughout the project lifecycle.
• Manage final handover documentation, as-built records, and closeout documentation.
• Ensure secure storage and retrieval of confidential and sensitive documents.
• Support project closeout activities and long-term records retention requirements.

What Required Skills You'll Bring;

• Bachelor’s degree or Diploma in Business Administration, Information Management, Engineering, or a related field.
• Minimum 8 years of experience in document control within construction, infrastructure, or airport projects.
• Experience leading document control functions on large-scale or multidisciplinary projects.
• Strong understanding of project documentation processes and workflows.
• Proficiency in EDMS platforms such as Aconex, SharePoint, Documentum, or similar systems.
• Strong knowledge of document control standards, procedures, and best practices.
• Excellent organizational and time-management skills.
• Strong communication and coordination abilities.
• High attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced project environment.
• Proficiency in Microsoft Office applications.

What Desired Skills You'll Bring;

• Experience working on airport, aviation, or mega infrastructure projects.
• Knowledge of ISO quality management systems and compliance standards.
• Experience managing document control during project closeout and handover phases.
• Strong leadership and team management capabilities.
• Ability to work effectively in multicultural and multidisciplinary environments.
• Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
• We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars!
• Imagine next and join the Parsons quest—APPLY TODAY!
• Parsons is aware of fraudulent recruitment practices.
• To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.

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