Document Controller - Immediate Joiner - A Site Experience
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Key skills for this role
About the Role
Roles, Responsibilities, Duties Implement and update records classification, retention, and disposal scheduling plans. Classify, code, cross-reference, log, and store records. Develop document inventories and maintain indexes for classification systems.
Key Skills for This Role
Full Job Posting
Roles, Responsibilities, Duties
- **Implement and update records classification, retention, and disposal scheduling plans.**
- **Classify, code, cross-reference, log, and store records.**
- **Develop document inventories and maintain indexes for classification systems.**
- **Operate information retrieval systems to research and extract records according to established guidelines in response to requests.**
- **Label, prepare and transfer information files according to established records management life-cycle procedures and schedules.**
- **Ensure compliance with Company's electronic filing /documentation system.**
- **Fully responsible for maintaining documents/ letters/ email on electronic storage, dispatch/upload/ download & distribution.**
- **Coordinate with company's IT department & Project Engineers for upkeep of the system and effective usage amongst PMT.**
- **Ensuring that new and existing records are processed and available when required.**
- **Responsible for keeping comprehensive records of all documents being issued and filing documents received in accordance with filing protocol.**
- **Attach and issue documents under transmittals also logging all incoming and outgoing documents.**
- **Responsible of scanning documents and keeping an organized file and keeping it in project wise sequence as required.**
- **Work closely with Project under instruction from Engineers/PMT.**
- **Maintain files of correspondences, reports, brochures, technical documents, internal memos.**
- **Maintain strictly confidential files.**
- **Perform any other related duties as required by his/ her Manager/ Head of Department.**
- **Dealing with other department/personnel on his/ her manager’s behalf, including ensuring proper document courier send & receive procedure are followed & recorded.**
- **Follow Company Quality, HSE and ISM Safety Management System requirement as far as applicable to his job function.**
Education & Qualification
Bachelor’s Degree / Diploma / Certificate .
Experience And Skills
Industry Experience (No. of years):
1 to 3 years
A Site Experience
Position/functional experience (No. of years):
1 Year
Competencies and Skills:
Excellent Knowledge of MS office and relevant experience
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