Document Controller
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Key skills for this role
About the Role
HRE DEVELOPMENT is seeking a Document Controller to manage, track, and maintain all operational and customer documentation related to real estate development projects.
Key Skills for This Role
Responsibilities
- Manage and maintain all project and client documentation in physical and electronic formats
- Prepare, review, track, and archive Sale and Purchase Agreements (SPA), reservation forms, booking forms, addendums, and related sales documentation
- Maintain records for title deeds, handover documents, NOCs, payment plans, customer correspondence, and project approvals
- Coordinate document collection and verification with Sales, Finance, Legal, Customer Service, and external stakeholders
- Ensure proper document version control, filing, distribution, and retrieval
- Track pending documents, approvals, signatures, and document expiry/renewal dates
- Support project handover, customer onboarding, and post sales documentation processes
- Maintain confidentiality of customer and company records
- Assist with audits and ensure compliance with company policies and applicable regulatory requirements
Requirements
- Bachelor's degree in Business Administration, Information Management, Real Estate, or related field
- 3 5 years experience in document control or records management, preferably in real estate development
- Proficiency in document management software and systems
- Strong organizational skills and attention to detail
- Excellent written and verbal communication abilities
- Ability to manage multiple projects and work effectively under pressure
- High level of professionalism and integrity
- Strong problem solving skills and ability to think critically
Full Job Posting
Job Overview
- The Document Controller is responsible for managing, tracking, and maintaining all operational and customer documentation related to real estate development projects.
- The role ensures the accuracy, security, and timely processing of documents in compliance with company policies and regulatory requirements.
Key Responsibilities
- Manage and maintain all project and Client documentation in physical and electronic formats.
- Prepare, review, track, and archive Sale and Purchase Agreements (SPA), reservation forms, booking forms, addendums, and related sales documentation.
- Maintain records for title deeds, handover documents, NOCs, payment plans, customer correspondence, and project approvals.
- Coordinate document collection and verification with Sales, Finance, Legal, Customer Service, and external stakeholders.
- Ensure proper document version control, filing, distribution, and retrieval.
- Track pending documents, approvals, signatures, and document expiry/renewal dates.
- Support project handover, customer onboarding, and post sales documentation processes.
- Maintain confidentiality of customer and company records.
- Assist with audits and ensure compliance with company policies and applicable regulatory requirements.
Desired Skills
- Immediate joiner preferred.
- Bachelor's degree in Business Administration, Information Management, Real Estate developer, or a related field; relevant certifications in document control or records management are a plus.
- 3 5 years Experience in document control or records management, preferably within the real estate development industry.
- Proficiency in document management software and systems.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication abilities.
- Ability to manage multiple projects and work effectively under pressure.
- High level of professionalism and integrity.
- Strong problem solving skills and ability to think critically.
Work Location
- Work Location: In person
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