Document Controller - Data Entry And Reporting MS Excel

Job Description

• NOTE: Please ONLY apply if you have sufficient experience and skills required as per job description below.
• ****Job Description****
• The Document Controller / Data Entry is responsible for managing and maintaining all documentation related to Coating and GRE plant operations.
• This role ensures accurate receipt, control, encoding, storage, and retrieval of documents while supporting operational efficiency, audit readiness, and compliance with company standards.
• ****Key Responsibilities****
• Operate and maintain established document control procedures in accordance with company policies, QMS requirements.
• Receive, encode, store, control, and retrieve operational and plant documentation in a timely and accurate manner.
• Perform daily encoding of production documentation and coordinate yard activity records.
• Control, track, and maintain all Coating plant work order documentation.
• Ensure document accuracy, proper version control, traceability, and confidentiality.
• Work closely with team members and relevant departments to ensure efficient workflow and effective task completion.
• Support internal and external audits by preparing, organizing, and providing required documentation.
• Identify documentation gaps or discrepancies and coordinate corrective actions when required.
• Consistently follow and promote all Company QMS, policies, and procedures.

Education

• Diploma or bachelor’s degree in a related field preferred.

Experience

• Minimum of 2–4 years of experience in document control, data encoding preferably within a manufacturing, plant, or industrial environment.
• Quality Management System experience.
• Experience handling work orders, purchase orders, and operational documentation.
• Prior exposure to Piping, Coating, GRE, or similar production facilities is highly desirable.
• Experience supporting internal and external audits and working within quality management systems.
• Familiarity with HSEMS, QMS, and company compliance procedures.

Skills & Competencies

• Strong attention to detail and accuracy in data entry and document control.
• Proficiency in Microsoft Office applications, especially in MS Excel (Basic formulas for summaries, structured Excel Data, missing/inconsistent/duplicate data).
• Ability to manage multiple priorities and meet daily deadlines.
• Strong organizational, coordination, and communication skills.
• Team-oriented mindset with a strong commitment to safety, quality, and compliance.

Job Details

About The Company

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