Document Controller/Admin
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Key skills for this role
Role Overview
Maklad Design LLC is looking for a highly organized, proactive, and detail-oriented Document Controller & Admin to join our team in Dubai. The role will be responsible for company and project document control, tender documentation support, general office administration, and HR administrative support
Key Skills for This Role
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About the role
Maklad Design LLC is looking for a highly organized, proactive, and detail-oriented Document Controller & Admin to join our team in Dubai. The role will be responsible for company and project document control, tender documentation support, general office administration, and HR administrative support
Key Responsibilities
- Maintain and organize all company and project documentation.
- Manage digital and physical filing systems and project folders.
- Maintain document registers, revisions, submissions, approvals, and records.
- File and track contracts, drawings, RFIs, reports, approvals, warranties, handover documents, and project correspondence.
- Ensure documents are properly named, updated, archived, and accessible to authorized personnel.
- Maintain confidentiality of company, employee, financial, and project documentation.
- Review tender requirements and prepare document checklists.
- Coordinate with QS, Project Management, Design, Finance, Procurement, and Management to collect required documentation.
- Compile and organize tender and prequalification documents for submission.
- Maintain company profiles, licenses, certificates, project references, completion certificates, staff CVs, and other supporting documentation.
- Handle general office administration and daily administrative requirements.
- Maintain office inventory, stationery, and supplies.
Requirements
- 2–4 years UAE experience in Document Control and/or Administration.
- Experience in Interior Fit-Out, Construction, Contracting, Engineering, or Architecture is preferred.
- Experience with project documentation, tenders, and prequalification submissions is an advantage.
- Strong Microsoft Office skills.
- Good written and verbal English communication.
- Strong filing, organization, and follow-up skills.
- Ability to prepare professional emails, letters, reports, and MOMs.
- Detail-oriented and able to handle multiple deadlines.
- Able to handle confidential information responsibly.
- Knowledge of HR administration and UAE employment documentation is an advantage.
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