Document Controller
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Key skills for this role
About the Role
AECOM is seeking a Document Controller to establish and maintain a library of reference documents, manage project correspondence, and support office administration. Requires 5+ years of experience in a similar role and proficiency with Aconex.
Key Skills for This Role
Responsibilities
- Establish and maintain a comprehensive library of reference documents in compliance with company quality standards and record keeping procedures
- Correlate and organize information relating to projects and proposal records
- Type, copy, distribute, and file project correspondence and meeting minutes
- Assist in preparing meeting minutes with project managers and directors
- Prepare operations manuals and job data books, including developing indexes, organizing materials, and ensuring timely printing and assembly
- Arrange document cataloguing, packing, and long term storage or disposal of engineering documents at project closeout
- Prepare transmittals for engineering documents and requisitions
- Establish and maintain computerized indexes for active engineering documents; generate reports as required by project managers or directors
- Maintain data distribution systems and schedules for assigned projects based on client, project, and supplier requirements
- Support office administration duties including maintenance requests and materials orders
Requirements
- Degree preferred but not essential; relevant certifications in document control are an advantage
- Minimum 5 years of experience in a similar role, preferably within a construction supervision or engineering design consultancy
- Proven experience with Aconex on large scale building or commercial projects is essential
Full Job Posting
Company Description
- Work with Us. Change the World.
- At AECOM, we're delivering a better world.
- We are the world's trusted infrastructure consulting firm.
Job Description
- Establish and maintain a comprehensive library of reference documents in compliance with company quality standards and record keeping procedures.
- Correlate and organize information relating to projects and proposal records.
- Type, copy, distribute, and file project correspondence and meeting minutes.
- Assist in preparing meeting minutes with project managers and directors.
- Prepare operations manuals and job data books, including developing indexes, organizing materials, and ensuring timely printing and assembly.
- Arrange document cataloguing, packing, and long term storage or disposal of engineering documents at project closeout.
- Prepare transmittals for engineering documents and requisitions.
- Establish and maintain computerized indexes for active engineering documents; generate reports as required by project managers or directors.
- Maintain data distribution systems and schedules for assigned projects based on client, project, and supplier requirements.
- Support office administration duties including maintenance requests and materials orders.
Qualifications
- Degree preferred but not essential; relevant certifications in document control are an advantage.
- Minimum 5 years of experience in a similar role, preferably within a construction supervision or engineering design consultancy.
- Proven experience with Aconex on large scale building, or commercial projects is essential.
Additional Information
- All newly hired employees are required to attend an in person Day 1 onboarding at an AECOM office location as a condition of employment.
About AECOM
- AECOM is the global infrastructure leader, committed to delivering a better world.
- AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025.
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