Document Controller
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Key skills for this role
About the Role
Terracotta Outsourcing is hiring a detail-oriented Document Controller to maintain records, manage documents, and support internal teams. Requires 1-2 years of administrative or document control experience and proficiency in Microsoft Office.
Key Skills for This Role
Responsibilities
- Organize, file, and maintain company documents in both electronic and physical formats
- Receive, log, distribute, and archive documents in accordance with company procedures
- Ensure documents are correctly version controlled and updated
- Maintain document registers and tracking logs
- Assist with document retrieval and provide support to internal departments
- Ensure confidentiality and security of sensitive information
- Perform regular quality checks to ensure documentation is complete and accurate
- Support the preparation of reports and other administrative tasks as required
- Coordinate with internal teams to ensure timely submission and approval of documentation
Requirements
- Diploma or Bachelor's degree in Business Administration, Information Management, Engineering, or a related field
- 1–2 years of administrative or document control experience
- Proficiency in Microsoft Office, particularly Excel, Word, and Outlook
- Experience using document management systems such as SharePoint
Full Job Posting
Overview
- We are looking for a detail oriented and organized Document Controller to join our team.
- This is an excellent opportunity for someone looking to begin or develop their career in document control and administration.
- The successful candidate will be responsible for maintaining accurate records, ensuring documents are properly filed and tracked, and supporting internal teams with document management processes.
Key Responsibilities
- Organize, file, and maintain company documents in both electronic and physical formats.
- Receive, log, distribute, and archive documents in accordance with company procedures.
- Ensure documents are correctly version controlled and updated.
- Maintain document registers and tracking logs.
- Assist with document retrieval and provide support to internal departments.
- Ensure confidentiality and security of sensitive information.
- Perform regular quality checks to ensure documentation is complete and accurate.
- Support the preparation of reports and other administrative tasks as required.
- Coordinate with internal teams to ensure timely submission and approval of documentation.
Qualifications
- Diploma or Bachelor's degree in Business Administration, Information Management, Engineering, or a related field.
- 1–2 years of administrative or document control experience.
- Strong organizational skills with excellent attention to detail.
- Good written and verbal communication skills in English.
- Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
- Experience using document management systems such as SharePoint.
- Ability to manage multiple tasks and meet deadlines.
- Willingness to learn and work in a fast paced environment.
What We're Looking For
- Highly organized and methodical.
- Strong sense of responsibility and confidentiality.
- Positive attitude with a willingness to learn.
- Ability to work independently and collaboratively within a team.
- Excellent time management and problem solving skills.
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