Document Control Manager
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Key skills for this role
Role Overview
The Document Control Manager oversees document control systems and processes for the programme.
The role interfaces with organizational stakeholders and reviews document plans and procedures prepared by consultants and contractors.
Key Skills for This Role
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About JASARA PMC
JASARA PMC is a joint venture between the Public Investment Fund, Jacobs, and Saudi Aramco.
The company delivers programme management services for giga-projects and large-scale infrastructure developments in Saudi Arabia.
Role Overview
The Document Control Manager oversees document control systems and processes for the programme.
The role interfaces with organizational stakeholders and reviews document plans and procedures prepared by consultants and contractors.
Team and Process Management
- Manage a team of Senior Document Controllers.
- Set up document control procedures, processes, templates, and document submission checklists.
- Conduct spot audits and reviews to improve project team compliance.
- Implement a coordinated and consistent programme filing system.
EDMS Administration
- Establish the framework for identifying, collecting, distributing, and filing controlled documents.
- Set up EDMS document distribution matrices and workflow templates.
- Run and administer the document control system and create user accounts.
- Monitor EDMS license usage and assist users with electronic information.
Programme Support
- Supervise difficult or sensitive programme phases and resolve issues with direct reports.
- Approve weekly timesheets for the designated team.
- Perform other assignments and duties requested by management.
Requirements
- Bachelor of Science degree in Project Management or a relevant field.
- At least 10 years of experience in a related role.
- Strong supervisory, leadership, decision-making, analytical, organizational, and communication skills.
- Expertise in document control procedures and proficiency in document quality control, audits, numbering, and revision control.
- Ability to manage multiple consultants and contractors.
- Proficiency in EDMS administration, Microsoft Office Suite, and Microsoft Excel functions and formulas.
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