Document Control Manager (Rail/Metro)
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Key skills for this role
About the Role
SYSTRA is seeking an experienced Document Control Lead for a rail/metro program in Riyadh. The role involves developing document control procedures, managing EDMS, and leading a team.
Key Skills for This Role
Responsibilities
- Develop and implement document control procedures
- Create and maintain comprehensive document control procedures, including naming conventions, version control, and document lifecycle management.
- Manage electronic document management systems (EDMS)
- Oversee the implementation and operation of the company's EDMS, ensuring proper document access, security, and data integrity
- Monitor document flow by tracking the movement of project documents from creation to final approval, including routing, review, and distribution processes
- Perform quality checks by reviewing documents for accuracy, completeness, and compliance with project specifications and standards.
- Train and mentor team members document control procedures, EDMS usage, and best practices.
- Conduct document audits to identify areas for improvement and ensure compliance with established standards.
- Prepare reports on document status, compliance issues, and key performance indicators for project management.
- Work closely with project teams, engineers, and stakeholders to ensure timely and accurate document management.
- Identify and address any problems related to document access, version control, or filing discrepancies.
Requirements
- Strong understanding of document control principles and best practices
- Proficiency in electronic document management systems (EDMS)
- Excellent organizational and time management skills
- Detail oriented with high accuracy standards
- Effective communication and interpersonal skills to collaborate with diverse teams
- Experience in project management or related field
- Ability to lead and mentor a team
- Proficient in Microsoft Office Suite
- Experience in the Middle East, ideally Saudi Arabia will be preferred
Full Job Posting
Company Overview
- SYSTRA is one of the world's leading engineering and consultancy groups specialising in public transport and sustainable mobility.
- With over 10,300 employees, SYSTRA's mission is to design safe and sustainable transport solutions.
Context
- We are currently seeking a well experienced Document Control Lead to join one of our programs in Riyadh, Saudi Arabia.
Missions/Main Duties
- Develop and implement document control procedures.
- Create and maintain comprehensive document control procedures, including naming conventions, version control, and document lifecycle management.
- Manage electronic document management systems (EDMS).
- Oversee the implementation and operation of the company's EDMS, ensuring proper document access, security, and data integrity.
- Monitor document flow by tracking the movement of project documents from creation to final approval, including routing, review, and distribution processes.
- Perform quality checks by reviewing documents for accuracy, completeness, and compliance with project specifications and standards.
- Train and mentor team members document control procedures, EDMS usage, and best practices.
- Conduct document audits to identify areas for improvement and ensure compliance with established standards.
- Prepare reports on document status, compliance issues, and key performance indicators for project management.
- Work closely with project teams, engineers, and stakeholders to ensure timely and accurate document management.
- Identify and address any problems related to document access, version control, or filing discrepancies.
Profile/Skills
- Strong understanding of document control principles and best practices.
- Proficiency in electronic document management systems (EDMS).
- Excellent organizational and time management skills.
- Detail oriented with high accuracy standards.
- Effective communication and interpersonal skills to collaborate with diverse teams.
- Experience in project management or related field.
- Ability to lead and mentor a team.
- Proficient in Microsoft Office Suite.
- Experience in the Middle East, ideally Saudi Arabia will be preferred.
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