Digital Technology Department Office Secretary
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Key skills for this role
About the Role
Provide administrative support to the Digital Technology Department, manage correspondence, vendor invoicing, and maintain records with strong communication and organization ski.
Key Skills for This Role
Full Job Posting
Overview
BlackStone eIT is seeking a meticulous and efficient
Digital Technology Department Office Secretary
to join our innovative team.
In this role, you will provide essential administrative support to the Digital Technology Department, ensuring smooth operations and facilitating effective communication across the team.
Key Responsibilities
- Provide secretarial and administrative support to DT leadership and project teams
- Manage calendars, meetings, agendas, and minutes of meetings
- Handle official correspondence, emails, and document control
- Support Commmissioning Certificate, Goods Receipt Notes (GRN) creation and approval tracking
- Manage vendor invoicing, verification, submission, and payment follow-ups
- Maintain vendor records and support vendor coordination activities
- Liaise with Finance, Procurement, and vendors to resolve billing and payment issues
- Maintain accurate records, reports, and project documentation
- Support meetings, workshops, and DT office activities
- Manages travel and seating arrangements
- Creates executive meeting presentations
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